Naval Operations Executive & Admin Lead

Ministry of Defence of Singapore; Singapore; On-site; SGD 60,000 - 85,000; Full time

Job summary

The Ministry of Defence of Singapore seeks an experienced administrator to provide comprehensive support to the RSN department, including registry management, procurement, asset and personnel administration, and executive secretarial duties to senior leadership.

You will oversee procurement, asset management, and financial workflows while maintaining comprehensive records and supporting recruitment and onboarding activities, with opportunities to automate tasks using AI tools.

Qualifications

• Education in Business Administration, Human Resource or related field preferred.
• At least 5 years of relevant general administration experience.
• Secretarial duties and financial administration experience advantageous.
• Proficiency in Microsoft Excel for data compilation and use of enterprise systems for document filing, manpower, finance or logistics.

Responsibilities

• Maintain registry and comprehensive administrative records for the department.
• Oversee procurement of office supplies and conduct stock takes for leadership and registry items.
• Manage personnel administration, onboarding/offboarding, and recruitment support for DXO and NSmen ICT.
• Oversee financial workflows as the Alternate Finance Officer (Requestor/URO/AcO) ensuring policy adherence.
• Automate administrative tasks using basic AI tools for write-ups and case tracking.
• Plan and coordinate departmental events including promotions and SAF Day ceremonies.

Skills

Strong communication

Interpersonal skills

Stakeholder engagement

Education

Business Administration / HR degree

Tools

Microsoft Excel

Enterprise systems

Job description

The Ministry of Defence of Singapore seeks an experienced administrator to provide comprehensive support to the RSN department, including registry management, procurement, asset and personnel administration, and executive secretarial duties to senior leadership.

You will oversee procurement, asset management, and financial workflows while maintaining comprehensive records and supporting recruitment and onboarding activities, with opportunities to automate tasks using AI tools.