Senior Executive/ Assistant Manager, Exhibition

Nanyang Technological University; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

Nanyang Technological University in Singapore is seeking an Assistant Manager/Senior Executive for the NTU Museum. You will support exhibition coordination, programme administration, and public engagement initiatives. The ideal candidate will have a Bachelor’s degree and 2-3 years of experience in museums or cultural institutions.

Responsibilities include planning exhibitions, coordinating procurement processes, and liaising with various stakeholders. Excellent communication and organizational skills are essential for this role.

Qualifications

• Minimum 2–3 years of relevant working experience in museums or cultural institutions.
• Strong attention to detail and accuracy in record-keeping.
• Excellent skills in liaising with multiple stakeholders.

Responsibilities

• Support coordination and administration of exhibitions and programmes.
• Assist in planning and delivery of exhibitions and related activities.
• Coordinate procurement and finance-related processes.

Skills

Administrative ability

Communication skills

Organizational skills

Interpersonal skills

Education

Bachelor’s degree in Arts, Arts Management or related field

Job description

NTU Museum is seeking an Assistant Manager/Senior Executive, Exhibition to support the museum’s existing operations across exhibition coordination, programme administration, collections records, procurement and finance tracking, documentation, vendor coordination and public engagement support.

Responsibilities

• Support coordination and administration of exhibitions, programmes, outreach activities and public engagement initiatives.
• Assist in planning and delivery of exhibitions, including project coordination, schedules, logistics, installation, deinstallation arrangements, vendor coordination and documentation.
• Support collections-related processes such as records management, archive documentation, object information, condition records, image files, loan documentation and related administrative follow-up.
• Assist in maintaining accurate records for museum projects, exhibitions, collections, programmes, visitor engagement, publicity and other reporting needs.
• Coordinate procurement and finance-related processes, including quotations, purchase requests, invoices, payment follow‑up and documentation in accordance with NTU policies.
• Liaise with vendors, artists, designers, contractors, internal departments and external partners to support the smooth delivery of museum projects and programmes.
• Provide administrative and operational support for museum programmes, workshops, talks, tours and other public‑facing activities.
• Support preparation of proposals, reports, presentation materials, publicity information and other documents required for museum projects and stakeholder updates.
• Assist with the organisation and documentation of artworks displayed in offices, public spaces and campus locations, coordinating installation, movement, labelling and related records.
• Support review and improvement of museum workflows, records and administrative processes to strengthen day‑to‑day operational continuity.
• Appointment title offered will be commensurate with candidate’s prior work experiences.

Qualifications

• Bachelor’s degree in Arts, Arts Management or a related field.
• Minimum 2–3 years of relevant working experience, preferably in museums, galleries, arts organisations, cultural institutions, education, public‑sector administration or related fields.
• Strong administrative ability with great attention to detail, accuracy, follow‑through and record‑keeping.
• Excellent communication and interpersonal skills, with the ability to liaise professionally with artists, vendors, colleagues, internal departments, external partners and members of the public.
• Comfortable working with museum, art, cultural, heritage or educational content.
• Good organisational and coordination skills, able to manage timelines, track multiple tasks and support several projects simultaneously.
• Some knowledge of museum, gallery, archive, collections, exhibition or programme processes would be advantageous.
• Familiarity with procurement, finance tracking, reporting, documentation or administrative workflows would be useful.
• Able to work independently and collaboratively in a small team environment.