Manager Tender (Facility Management & M&E)

SMITECH ENGINEERING PTE LTD; Singapore; Presencial; SGD 90.000 - 130.000; Jornada completa

Descripción de la vacante

SMITECH ENGINEERING PTE LTD in Singapore is seeking a Tender & Commercial Manager to lead end-to-end tender processes. You will review documents, assess risks, formulate pricing, manage vendors, plan manpower, and coordinate technical write-ups including safety and mobilization plans.

Responsibilities include handling clarifications, ensuring on-time submissions, and participating in client presentations and final negotiations.

Formación

• Bachelor’s Degree in Facilities Management, Building Services, Mechanical/Electrical Engineering, or related field.
• 3–5 years of hands-on FM/M&E tender experience with a proven track record of securing tender awards (GeBIZ/public sector experience is advantageous).
• CERT Tier 2 or Tier 3 Certification (or equivalent Company Emergency Response Team qualification).
• Strong cost estimation, BQ pricing, quotation evaluation, and knowledge of contracts (e.g., PSSCOC, REDAS).
• Proficient in MS Excel, Word, PowerPoint; excellent negotiation, analytical, and stakeholder-management skills.

Responsabilidades

• Review all tender documents, specifications, Bills of Quantities (BQ), drawings, contract conditions, SLAs, response times, and submission guidelines.
• Identify key commercial, operational, and financial risks, such as Liquidated Damages (LD), 24/7 emergency response commitments, spare-part obligations, warranty terms, performance KPIs, and penalty clauses.
• Formulate precise tender pricing structures, including direct manpower costs, material/spare parts allowances, subcontractor costs, equipment, tools, overheads, contingency, and target profit margins.
• Ensure competitive and commercially viable pricing submissions aligned with company profitability guidelines.
• Issue RFQs to vendors and subcontractors; evaluate technical and commercial proposals, negotiate pricing, perform gap analyses, and ensure quotation compliance.
• Determine required manpower deployment strategies (Facility Managers, Engineers, Supervisors, Technicians, admin staff, shift teams, standby teams, CERT resources) and coordinate technical write-ups (PM/CM schedules, maintenance methodology, mobilization plans, org charts, safety plans, tech adoption strategies).
• Formulate and submit tender queries; manage responses to clarifications, addenda, corrigenda; maintain on-time submissions; ensure declarations, track records, licenses, statutory forms, and financial disclosures are compliant.
• Prepare presentation slide decks and participate in client interviews, technical presentations, and final commercial negotiations.

Conocimientos

MS Excel

MS Word

PowerPoint

Project management software

Negotiation

Analytical

Stakeholder management

Educación

Bachelor’s Degree in Facilities Management, Building Services, Mechanical/Electrical Engineering, Quantity Surveying, or related field

Descripción del empleo

Key Responsibilities & Scope of Work

1. Tender Review & Risk Assessment

• Review all tender documents, specifications, Bills of Quantities (BQ), drawings, contract conditions, SLAs, response times, and submission guidelines.
• Identify key commercial, operational, and financial risks, such as Liquidated Damages (LD), 24/7 emergency response commitments, spare-part obligations, warranty terms, performance KPIs, and penalty clauses.

2. Costing, Budgeting & Pricing

• Formulate precise tender pricing structures, including direct manpower costs, material/spare parts allowances, subcontractor costs, equipment, tools, overheads, contingency, and target profit margins.
• Ensure competitive and commercially viable pricing submissions aligned with company profitability guidelines.

3. Vendor & Subcontractor Management

• Issue Requests for Quotation (RFQs) to vendors and subcontractors.
• Evaluate technical and commercial proposals, negotiate pricing, perform gap analyses, and ensure quotation compliance with tender specifications.

4. Technical Proposal & Manpower Planning

• Determine required manpower deployment strategies, including Facility Managers, Engineers, Supervisors, Technicians, administrative staff, shift teams, standby teams, and CERT resources.
• Coordinate technical write-ups: preventive/corrective maintenance (PM/CM) schedules, maintenance methodology, mobilization plans, organization charts, safety management plans, and tech adoption strategies.

5. Clarifications & Submission Management

• Formulate and submit tender queries to clients/consultants; manage responses to tender clarifications, addenda, and corrigenda.
• Maintain strict tender submission timelines and lead cross-departmental inputs to ensure complete, compliant, and on-time submissions.
• Ensure all administrative requirements—including declarations, track records, licenses, statutory forms, and financial disclosures—are fully compliant.

6. Tender Presentation & Post-Tender Interview

• Prepare presentation slide decks and supporting documentation for post-tender clarification meetings.
• Participate actively in client interviews, technical presentations, and final commercial negotiations.

Job Requirements & Qualifications

• Education: Bachelor’s Degree in Facilities Management, Building Services, Mechanical / Electrical Engineering, Quantity Surveying, or a related field.
• Tender Experience: Minimum 3 to 5 years of hands‑on experience in FM/M&E tender preparation and commercial management, with a proven track record of securing successful tender awards (GeBIZ / public sector contract experience is highly advantageous).
• Project Experience: Practical background in project execution, building operations, or M&E maintenance to ensure tender proposals are operationally sound and aligned with ground realities.
• CERT Qualification: Possess CERT Tier 2 or Tier 3 Certification (or equivalent Company Emergency Response Team qualification).
• Commercial Acumen: Strong expertise in cost estimation, BQ pricing, quotation evaluation, contract conditions (e.g., PSSCOC, REDAS), and risk mitigation.
• Skills: Proficient in MS Excel (advanced financial modeling/costing), Word, PowerPoint, and project management software. Strong negotiation, analytical, and stakeholder management skills.