Manager (HR & Training Administration) - Kranji

Ministry of Defence of Singapore; Singapore; On-site; SGD 402,000 - 670,000; Full time

Job summary

The Ministry of Defence of Singapore is seeking an organised HR Admin Coordinator to provide comprehensive administrative and HR support to the unit. You will coordinate manpower, training resources, course administration and day-to-day activities to enable effective training delivery.

You will work with diverse stakeholders, manage multiple tasks and adapt quickly to changing training plans while maintaining operational continuity.

Qualifications

• Education in Human Resource, Organisation Development, or a related field is preferred.
• At least 3 years of relevant experience in human resource, administration, training or related positions is preferred.
• Good understanding of HR and training administration processes.
• Highly organised and meticulous.
• Strong interpersonal and communication skills.
• Confident in leading, coordinating and working with diverse stakeholders.

Responsibilities

• Ensure effective and timely HR and personnel administration for regular and national service personnel.
• Coordinate end-to-end course administration and training requirements.
• Optimise manpower and training resources to support the department's training programmes.
• Coordinate day-to-day activities, including manpower support, personnel attachments and deployment of training resources, to ensure smooth and effective training delivery.
• Provide centralised administrative support and timely follow-up to management and key stakeholders.
• Tracking multiple tasks and cases concurrently, ensuring that follow-up actions are completed accurately and within the required timelines.
• Managing and deconflicting concurrent training activities, manpower requirements and resources to ensure all training needs are adequately supported.
• Adapting quickly to frequent changes in training plans arising from resource prioritisation, weather conditions and unforeseen circumstances, while maintaining continuity of training operations.

Skills

Interpersonal skills

Communication skills

Strong organisational skills

Education

Education in HR or Organisation Development

Tools

HR systems

Job description

What The Role Is

You will provide comprehensive administrative and HR support to the unit, coordinating manpower, training resources, course administration and day-to-day activities to enable effective training delivery.

What The Role Is

You will provide comprehensive administrative and HR support to the unit, coordinating manpower, training resources, course administration and day-to-day activities to enable effective training delivery.

What You Will Be Working On

• Ensure effective and timely HR and personnel administration for regular and national service personnel
• Coordinate end-to-end course administration and training requirements
• Optimise manpower and training resources to support the department's training programmes
• Coordinate day-to-day activities, including manpower support, personnel attachments and deployment of training resources, to ensure smooth and effective training delivery
• Provide centralised administrative support and timely follow-up to management and key stakeholders
• Challenge(s)
• Tracking multiple tasks and cases concurrently, ensuring that follow-up actions are completed accurately and within the required timelines
• Managing and deconflicting concurrent training activities, manpower requirements and resources to ensure all training needs are adequately supported
• Adapting quickly to frequent changes in training plans arising from resource prioritisation, weather conditions and unforeseen circumstances, while maintaining continuity of training operations
• Remaining composed and responsive in a dynamic environment, balancing competing requirements and adjusting plans promptly to address emerging operational needs

What We Are Looking For

• Education in Human Resource, Organisation Development, or a related field is preferred
• At least 3 years of relevant experience in human resource, administration, training or related positions is preferred
• Good understanding of HR and training administration processes
• Highly organised and meticulous
• Strong interpersonal and communication skills
• Confident in leading, coordinating and working with diverse stakeholders
• Strong forward-planning and coordination abilities
• Ability to maintain strong system discipline
• Ability to understand operational requirements and provide practical administrative and HR support
• Keen interest in human resource and training matters
• (Applicants with no experience may apply.)
• Appointment will be commensurate with your experience.
• Only shortlisted candidates will be notified.