Manager (HR & Training Administration) - Kranji

MINDEF; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

MINDEF in Singapore is seeking an experienced HR and Administration professional to deliver comprehensive support for manpower planning, training resources, and course administration. You will coordinate end-to-end training needs, optimise resources, and ensure timely administrative follow-up with management and stakeholders.

The role requires strong organisation, excellent communication, and the ability to manage multiple tasks in a dynamic environment.

Qualifications

• Education in HR, Organisation Development, or related field preferred.
• At least 3 years of relevant HR, admin, or training experience.
• Good understanding of HR and training administration processes.
• Highly organised and meticulous.
• Strong interpersonal and communication skills.
• Confident in leading and coordinating with diverse stakeholders.
• Strong forward-planning and coordination abilities.
• Ability to maintain strong system discipline.
• Interest in HR and training matters.

Responsibilities

• Provide comprehensive HR and personnel administration for regular and national service personnel.
• Coordinate end-to-end course administration and training requirements.
• Optimise manpower and training resources to support the department's training programmes.
• Coordinate day-to-day activities and deployment of training resources for smooth delivery.
• Provide centralised administrative support and timely follow-up to management and key stakeholders.

Skills

HR administration

Training administration

Interpersonal skills

Communication skills

Stakeholder coordination

Forward planning

System discipline

Operational understanding

Attention to detail

Education

HR / OD education

Job description

What the role is:

You will provide comprehensive administrative and HR support to the unit, coordinating manpower, training resources, course administration and day-to-day activities to enable effective training delivery.

What you will be working on:

• Ensure effective and timely HR and personnel administration for regular and national service personnel
• Coordinate end-to-end course administration and training requirements
• Optimise manpower and training resources to support the department's training programmes
• Coordinate day-to-day activities, including manpower support, personnel attachments and deployment of training resources, to ensure smooth and effective training delivery
• Provide centralised administrative support and timely follow-up to management and key stakeholders

Challenge(s)

• Tracking multiple tasks and cases concurrently, ensuring that follow-up actions are completed accurately and within the required timelines
• Managing and deconflicting concurrent training activities, manpower requirements and resources to ensure all training needs are adequately supported
• Adapting quickly to frequent changes in training plans arising from resource prioritisation, weather conditions and unforeseen circumstances, while maintaining continuity of training operations
• Remaining composed and responsive in a dynamic environment, balancing competing requirements and adjusting plans promptly to address emerging operational needs

What we are looking for:

• Education in Human Resource, Organisation Development, or a related field is preferred
• At least 3 years of relevant experience in human resource, administration, training or related positions is preferred
• Good understanding of HR and training administration processes
• Highly organised and meticulous
• Strong interpersonal and communication skills
• Confident in leading, coordinating and working with diverse stakeholders
• Strong forward-planning and coordination abilities
• Ability to maintain strong system discipline
• Ability to understand operational requirements and provide practical administrative and HR support
• Keen interest in human resource and training matters(Applicants with no experience may apply.)

Appointment will be commensurate with your experience. Only shortlisted candidates will be notified.

About MINDEF

The mission of MINDEF and the Singapore Armed Forces is to enhance Singapore's peace and security through deterrence and diplomacy, and should these fail, to secure a swift and decisive victory over the aggressor. The Defence Executive Officer (DXO) scheme is the non-uniformed career scheme of MINDEF that offers myriad opportunities in various job functions, such as corporate communications, cyber security, data analytics and visualisation, defence policy, finance, HR, psychology, and more. Embodying the same level of commitment towards defence, DXOs work together with their military counterparts to contribute to MINDEF/SAF’s mission and ensure Singapore's security and stability. United by this common cause, our lines of defence complement each other to secure the prosperity and progress of our nation.