Manager, Executive Office

BANK OF CHINA LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A major banking institution in Singapore is seeking an experienced professional to oversee administrative operations and manage official correspondence. The ideal candidate will have over 5 years of experience in the banking sector and at least three years in management roles. Proficiency in both English and Mandarin is required for effective communication with stakeholders. This position supports high-level meetings and ensures compliance with internal procedures.

Qualifications

• More than 5 years of experience in the banking industry.
• At least three years in general management or administration.
• Proficient in English and Mandarin for documentation and communication.

Responsibilities

• Oversee official correspondence and administrative operations.
• Serve as secretariat to the Executive Committee meetings.
• Manage the bank’s records and archives.

Skills

General management

Document management

Teamwork

Communication in Mandarin

Independence

Education

Bachelor's degree and above

Job description

Job Responsibilities

1. Oversee and coordinate official correspondence, administrative operations, supervisory follow-up, and compliance-related matters.
2. Serve as the secretariat to the Bank's Executive Committee meetings, ensuring decisions are properly tracked and implemented.
3. Manage the bank’s records and archives, confidentiality controls, and the administration of official seals.
4. Handle the day-to-day administration of the branch’s external email accounts, including inbound and outbound correspondence.
5. Provide logistical, on-site, and virtual meeting support for major bank-wide meetings and events.
6. Support effective communication and coordination with internal stakeholders and external partner organizations.
7. Maintain and update the department’s contract management system and internal policies and procedures database.

Job Requirements

• Work Experience: More than 5 years of experience in the banking industry, including at least three years of experience in general management, administration, or official document/correspondence management.
• Education: Bachelor’s degree and above.
• Demonstrates a strong sense of responsibility and accountability, with a high level of teamwork and collaboration.
• Ability to work independently
• Proficient in English and Mandarin so as to understand and write Chinese documents and effectively communicate and collaborate with Mandarin speaking colleagues from Head Office and locally.