Corporate Business Executive

EXPECTO HEALTH SCIENCE PTE. LTD.; Singapore; On-site; SGD 35,000 - 55,000; Full time

Job summary

EXPECTO HEALTH SCIENCE PTE. LTD. is seeking a versatile Office Administration & HR professional to manage day‑to‑day operations, onboarding/offboarding support, HR records, and coordination across admin, marketing, and finance tasks.

The role involves supporting management and business development, preparing proposals, maintaining records, and coordinating cross-market activities, with emphasis on confidentiality and process improvements.

Qualifications

• Experience in office administration and HR coordination.
• Ability to handle multiple support functions across departments.
• Attention to confidentiality and data protection.
• Strong organizational and communication skills.

Responsibilities

• Manage day-to-day office operations, supplies, vendors, records; support onboarding/offboarding, employee/leave/training records, interview scheduling, recruitment coordination, meetings, travel and events; assist with policies and liaise with HR, payroll, insurance and IT providers.
• Support management and business development teams; prepare proposals, quotations, presentations and capability materials; maintain client/business records, trackers and reports; coordinate follow-ups, client meetings, site visits, conferences, webinars, contracts and information collection across markets/time zones.
• Assist with social media, company updates, newsletters and marketing communications; coordinate vendors, promotional/event materials and corporate gifts; support website, profiles, brochures and presentations; maintain marketing calendar and track campaigns/events; support conferences and basic activity reporting.
• Coordinate client invoices and billings schedules; collect supporting documents and follow up on milestones/POs; monitor outstanding invoices; support staff claims, vendor invoices, reimbursements and office expenses; maintain records and assist with budget tracking, expense reporting and monthly administrative reconciliation. Finance coordination only; no formal accounting/financial approval unless authorised.

Job description

Office Administration & HR:

Manage day-to-day office operations, supplies, vendors, records, supportonboarding/offboarding, employee/leave/training records, interview scheduling,recruitment coordination, meetings, travel and events; assist with policies andliaise with HR, payroll, insurance and IT providers.

Business Support:

Support management and business developmentteams; prepare proposals, quotations, presentations and capability materials;maintain client/business records, trackers and reports; coordinate follow-ups,client meetings, site visits, conferences, webinars, contracts and informationcollection across markets/time zones.

Marketing Support:

Assist with social media, company updates,newsletters and marketing communications; coordinate vendors, promotional/eventmaterials and corporate gifts; support website, profiles, brochures andpresentations; maintain marketing calendar and track campaigns/events; supportconferences and basic activity reporting.

Finance & BillingSupport:

Coordinate client invoices and billingschedules; collect supporting documents and follow up on milestones/POs;monitor outstanding invoices; support staff claims, vendor invoices,reimbursements and office expenses; maintain records and assist with budgettracking, expense reporting and monthly administrative reconciliation. Financecoordination only; no formal accounting/financial approval unless authorised.

General:

Maintain accurate, complete and confidential records, client and financialinformation; follow company policies, quality and data-protection requirements;identify process improvements and provide additional administrative/projectsupport as business needs evolve.