Manager, Estate Planning, Development & Management

NTUC FIRST CAMPUS LIMITED; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

NTUC FIRST CAMPUS LIMITED in Singapore seeks a Finance & Contracts Lead to anchor estate-related financial, procurement, and compliance activities. You will manage Capex/Opex budgeting, cost analyses, and contract administration to safeguard fiscal integrity and value.

Collaborating with project managers and facility leads, you will draft SOWs, evaluate tenders, track costs, monitor WIP, and handle variations, claims, and lease considerations with meticulous internal controls.

Qualifications

• Experience in planning and managing Capex and Opex budgets.
• Strong cost analysis, life-cycle costing, and value engineering.
• Experience with project cost tracking, WIP, and change orders.
• Proven ability to draft SOWs, evaluate tenders, and negotiate commercial terms.
• Strong internal controls, audit readiness, and SOP governance.
• Vendor performance management and stakeholder coordination.

Responsibilities

• Oversee budgeting, forecasting, and cost tracking for capital projects and facility maintenance.
• Lead tender scoping, evaluation, and contract negotiations; manage variations and claims.
• Maintain internal controls framework and drive audit readiness across financial and contractual workflows.
• Administer lease management processes, rent reviews, and compliance with regulatory requirements.
• Monitor vendor performance and coordinate with stakeholders to ensure project alignment.

Skills

Budgeting

Cost Analysis

Procurement

Tender Evaluation

Contract Management

SOW Drafting

Internal Controls

Audit Readiness

Vendor Management

Stakeholder Management

Job description

This role serves as the financial, contractual, and operational anchor for all estate-related activities. The ideal candidate ensures fiscal responsibility, procurement integrity, regulatory compliance, and cross-functional alignment.

Financial Management, Budgeting & Cost Analysis

• Capex & Opex Budgeting: Drive the annual preparation, consolidation, and submission of EPDM’s Capital Expenditure (Capex) and Operational Expenditure (Opex) budgets.
• Quarterly Forecasting: Conduct quarterly financial re-forecasting to track budget utilization, identify variances, and reallocate resources as operational priorities shift.
• Cost Analysis & Value Engineering: Perform comprehensive cost benchmarkings, cost-benefit analyses, and life-cycle cost evaluations for development projects and facility maintenance programs.
• Project Cost Tracking: Establish project financial tracking mechanisms to monitor committed costs, actual spend, work-in-progress (WIP), and variation orders against approved project baselines.

Tender Scoping, Evaluation & Contract Management

• Tender Preparation & Scoping: Partner with project managers and facility leads to draft precise Scope of Works (SOW), commercial terms, and pricing schedules for capital projects, maintenance, and term contracts.
• Tender Evaluation & Commercial Analysis: Lead the commercial, financial, and contractual evaluation of tender submissions, leading negotiations to secure optimal value.
• End-to-End Contract Administration: Oversee the drafting, finalization, execution, and archiving of contracts. Manage contract variations, scope extensions, rate adjustments, and claims.
• Lease Management Support: Administer real estate and facility lease agreements, tracking key milestones, rent reviews, lease renewals, escalations, and tenancy compliance.

Compliance, Internal Controls & Audit Readiness

• Internal Controls Framework: Design, implement, and maintain robust internal control mechanisms across all financial and contractual workflows within EPDM.
• Audit Management: Act as the primary point of contact for internal and external audits. Facilitate document retrieval, address audit inquiries, and ensure timely remediation of audit findings.
• SOP Review & Continuous Improvement: Regularly review, update, and optimize EPDM Standard Operating Procedures (SOPs) to adapt to changing organizational policies, industry standards, and regulatory requirements.

Vendor Performance & Stakeholder Management

• Vendor Performance Management: Implement a vendor evaluation framework to track key performance indicators (KPIs), service level agreements (SLAs), safety standards, and contract compliance across all suppliers and contractors.