Manager (Contract Full-Time, Dept of Paediatrics STAR KIDS)

KK Women's & Children's Hospital; Singapore; In loco; SGD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

KK Women's & Children's Hospital's STAR KIDS Programme seeks an Administrative Manager to oversee programme operations, engage stakeholders, and manage budgets and reporting. You will coordinate day-to-day activities, monitor milestones and KPIs, and ensure compliance with funding and governance requirements in a fast-paced healthcare setting.

The role emphasizes collaboration with finance, development, and academic medicine offices, and involves recruitment, onboarding, and staff development to

Competenze

• Degree in any discipline.
• Minimum 6 years of relevant experience in programme administration, operations management, or healthcare administration.
• Strong project coordination and stakeholder management skills.
• Excellent analytical, problem-solving and time-management abilities.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong interpersonal and communication skills for engaging stakeholders at all levels.

Mansioni

• Oversee and coordinate the day-to-day administrative and operational activities of the programme.
• Support the implementation of programme initiatives and ensure timely achievement of objectives.
• Manage programme correspondence, records, databases, meetings, and documentation.
• Provide system support and coordinate troubleshooting of operational and application-related issues.
• Liaise with internal and external stakeholders to facilitate smooth programme administration and collaboration.
• Support transcription and other programme-related administrative activities.

Conoscenze

Project coordination

Stakeholder management

Organisational skills

Analytical thinking

Problem solving

Time management

Communication

Formazione

Degree in any discipline

Strumenti

MS Office

Descrizione del lavoro

The STAR KIDS Programme is seeking a highly motivated and experienced Administrative Manager to support the implementation and management of a multi-year funded programme dedicated to advancing paediatric care initiatives. The successful candidate will play a key role in programme operations, stakeholder engagement, budget administration, performance monitoring, and resource management to ensure the successful delivery of programme objectives.

You will work closely with programme leads and multidisciplinary stakeholders to coordinate programme activities, monitor key milestones, manage funding requirements, and drive operational excellence. You will serve as a central resource for programme administration while ensuring compliance with institutional and funder requirements.

Job Responsibilities:

Programme Operations

• Oversee and coordinate the day-to-day administrative and operational activities of the programme.

• Support the implementation of programme initiatives and ensure timely achievement of programme objectives.

• Manage programme correspondence, records, databases, meetings, and documentation.

• Provide system support and coordinate troubleshooting of operational and application-related issues.

• Liaise with internal and external stakeholders to facilitate smooth programme administration and collaboration.

• Support transcription and other programme-related administrative activities as required.

Programme Performance & Reporting

• Monitor programme milestones, timelines, deliverables, and key performance indicators (KPIs).

• Ensure compliance with funder requirements and programme performance standards.

• Prepare and coordinate programme reports and updates for management and funding agencies.

Budget & Funding Administration

• Assist in the management and monitoring of programme budgets and expenditure.

• Track fund utilisation and provide timely updates to support effective budget management.

• Work closely with stakeholders, including Finance, Development, and Academic Medicine offices, on funding and budget matters.

• Support audit activities and ensure compliance with funding and governance requirements.

Resource Management

• Assist in workforce planning and resource management to support programme objectives.

• Coordinate recruitment, onboarding, and training-related activities in collaboration with HR.

• Support the planning and execution of programme-related events, meetings, and staff development activities.

Job Requirements:

• Degree in any discipline.

• Minimum 6 years of relevant experience in programme administration, operations management, healthcare administration, or a similar role.

• Strong project coordination, stakeholder management, and organisational skills.

• Excellent analytical, problem-solving, and time-management abilities.

• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

• Strong interpersonal and communication skills with the ability to engage stakeholders at all levels.

• Resourceful, proactive, and able to work independently in a fast-paced environment.

• Prior experience managing grant-funded programmes, budgets, or healthcare projects will be an advantage.