Admin Assistant

Peoplebank Singapore Pte Ltd; Singapore; On-site; SGD 30,000 - 47,000; Full time

Job summary

Peoplebank Singapore Pte Ltd is recruiting an Admin Assistant for a 12-month contract in the West Region to provide administrative, coordination, and operational support for research–industry collaboration programmes. You will assist in meetings, track action items, and maintain files with meticulous record-keeping.

The role requires coordinating multiple stakeholders, managing documentation and schedules, and supporting programme activities in a structured environment.

Qualifications

• Diploma or Degree in any discipline.
• Experience in programme coordination, project administration, operations support, or a similar administrative role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills with attention to detail.
• Ability to manage multiple tasks and stakeholders.
• Comfortable supporting senior management engagements and handling confidential documentation.

Responsibilities

• Provide administrative and coordination support to Programme and Project Management teams.
• Support day-to-day programme operations and ensure smooth execution of activities.
• Coordinate logistics and follow-up actions for programme-related events.
• Maintain accurate documentation and filing of programme records.
• Liaise with central Operations to support office and programme operations.

Skills

Programme coordination

Project administration

Operations support

Stakeholder coordination

Attention to detail

Education

Diploma or Degree in any discipline

Tools

Microsoft Office

Job description

Admin Assistant

12 Months Contract

Location: West Region

Client: Medical Research

Our Client is seeking a detail-oriented and organised Admin Assistant to provide administrative, coordination, and operational support for research–industry collaboration programmes.

This role is well suited for someone who enjoys coordinating multiple stakeholders, managing documentation and schedules, and supporting programme activities in a structured environment.

Key Responsibilities

Programme & Project Support

• Provide administrative and coordination support to Programme and Project Management teams supporting Joint Lab activities.


• Support day-to-day programme operations and ensure smooth execution of programme activities.


• Coordinate programme-related activities, logistics, and follow-up actions.

Financial & Budget Coordination

• Support monthly budget control and tracking for the programme.


• Assist with annual finance reporting and related documentation, with on-the-job training provided where required.


• Maintain accurate financial and programme records.

Governance & Management Meetings

• Coordinate Senior Management review meetings, including scheduling, preparation of meeting materials, minute-taking, and tracking of action items.


• Follow up with relevant stakeholders to ensure timely completion of agreed actions.

Administrative & Operations Support

• Provide general administrative support, including calendar management, overseas trip planning, meeting logistics, and teleconference arrangements.


• Maintain proper documentation and systematic filing of programme records.


• Support other operational and administrative activities as required.

Stakeholder & Operations Liaison

• Serve as a key liaison point with central Operations functions to support smooth office and programme operations.


• Coordinate with internal stakeholders to ensure timely follow-up and resolution of operational matters.

Requirements

• Diploma or Degree in any discipline.


• Relevant experience inprogramme coordination, project administration, operations support, or a similar administrative role.


• Comfortable withbudget tracking, reporting, and documentation; training will be provided where required.


• Proficient inMicrosoft Office, particularly Word, Excel, PowerPoint, and Outlook.


• Strong organisational skills with excellent attention to detail and follow-through.


• Able to manage multiple tasks and stakeholders effectively.


• Comfortable supportingsenior management engagementsand handling confidential programme documentation.


• Reliable, proactive, and able to work effectively in a structured and process-driven environment.

What You Can Expect

• Opportunity to supportresearch–industry collaboration programmeswithin a leading research and innovation environment.


• Exposure to programme management, governance, budgeting, and stakeholder coordination.


• Structured working environment with on-the-job training and support.