Senior Executive/Assistant Manager (Contract Full-Time, Philanthropy, Paed ACP)

KK Women's & Children's Hospital; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

KK Women’s & Children’s Hospital is seeking an Assistant Manager, Philanthropy to advance academic medicine goals through fundraising, grant administration, and stakeholder engagement. You will support the Academic Chair and Vice Chairs in programme administration, philanthropy initiatives, and partnership development.

Responsibilities include donor partnerships, fundraising events, grant lifecycle management, and coordinating with internal teams to ensure compliant and impactful philanthropy

Qualifications

• Degree required with 2+ years of relevant experience; or Diploma with 6+ years of relevant experience considered.

Responsibilities

• Support the development of corporate and individual donor partnerships.
• Coordinate fundraising campaigns, events, and donor engagement activities.
• Prepare funding proposals, donation appeals, appreciation letters, and related fundraising materials.
• Maintain alumni records and liaise for alumni engagement activities.
• Ensure fundraising activities comply with institutional and regulatory requirements.
• Administer approved budgets for philanthropy events and related initiatives.
• Manage the administrative lifecycle of grant calls from opportunities to award notification.
• Coordinate grant review processes and evaluation meetings.
• Track grant applications, awards, budget utilisation, and progress reports.
• Maintain grant documentation in compliance with requirements.
• Support implementation of Academic Medicine strategic initiatives and programmes.
• Coordinate programme activities, stakeholder engagement, and reporting requirements.
• Maintain programme records, files, and documentation.
• Provide administrative support to faculty leaders, programme directors, and PIs.
• Plan and coordinate workshops, seminars, conferences, outreach programmes, and fundraising events.
• Manage event logistics, communications, registrations, and post-event reporting.
• Serve as secretariat for committee meetings and prepare agendas, minutes, follow-ups.
• Liaise with SingHealth, Duke-NUS, Finance, and Development teams.

Skills

Interpersonal communication

Stakeholder management

Organisational skills

Numeracy

Analytical skills

Team collaboration

Education

Degree

Diploma

Job description

The Paediatrics Academic Clinical Programme (Paeds ACP) is seeking a dynamic and motivated Assistant Manager, Philanthropy to support academic medicine initiatives, fundraising efforts, grant administration, and stakeholder engagement activities.

As part of the Administration Team, you will play a key role in supporting the Academic Chair and Academic Vice Chairs in advancing academic medicine goals through strategic programme administration, philanthropy initiatives, and partnership development.

Key Responsibilities:

1. Philanthropy & Fundraising

• Support the development of corporate and individual donor partnerships.
• Coordinate fundraising campaigns, events, and donor engagement activities.
• Prepare funding proposals, donation appeals, appreciation letters, and related fundraising materials.
• Maintain alumni records and serve as the primary liaison for alumni engagement activities.
• Ensure fundraising activities comply with institutional and regulatory requirements.
• Administer approved budgets for philanthropy events and related initiatives.

2. Grant Administration

• Manage the administrative lifecycle of grant calls, from dissemination of funding opportunities to award notification.
• Coordinate grant review processes and evaluation meetings.
• Track grant applications, awards, budget utilisation, and progress reports.
• Maintain accurate grant documentation in compliance with institutional and funding agency requirements.

3. Academic Medicine & Strategic Support

• Support the implementation of Academic Medicine strategic initiatives and programmes.
• Coordinate programme activities, stakeholder engagement, and reporting requirements.
• Maintain programme records, files, and operational documentation.
• Provide administrative support to faculty leaders, programme directors, and Principal Investigators (PIs).

4. Event Management & Stakeholder Engagement

• Plan and coordinate workshops, seminars, conferences, outreach programmes, and fundraising events.
• Manage event logistics, communications, registrations, and post-event reporting.
• Serve as secretariat for committee meetings, including preparation of agendas, minutes, and follow-up actions.
• Liaise with internal and external stakeholders, including SingHealth, Duke-NUS, Finance, and Development teams.

Job Requirements:

• Degree with at least 2 years of relevant experience; or Diploma with at least 6 years of relevant experience with significant relevant experience may also be considered.
• Experience in fundraising, donor engagement, event management, healthcare administration, academic medicine, or programme administration will be an advantage.
• Strong interpersonal, communication, and stakeholder management skills.
• Excellent organisational, coordination, and prioritisation abilities.
• Highly meticulous with strong analytical and numeracy skills.
• Self-motivated, resourceful, and able to work independently while collaborating effectively in a team environment.
• Adaptable and resilient in a fast-paced and evolving work environment.

Applications are on-going and we regret that only shortlisted candidates will be notified.