Management Assistant Officer (Office of Graduate Programmes)

National University of Singapore; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

National University of Singapore is seeking a detail-oriented administrator to support the Office of Graduate Programmes in the College of Design and Engineering. Responsibilities include handling enquiries, coordinating with the PG team, and ensuring timely processing of applications and credential verification.

You will maintain confidential records, ensure compliance with university policies, and assist in admissions, registration, and examinations.

Qualifications

• Bachelor's degree in any discipline from a reputable university.
• Proficient in Microsoft Office and other office IT applications.
• Good interpersonal, oral, and written communication skills.
• Meticulous and organised.
• Proactive, efficient and able to manage multiple tasks.
• Able to work independently with minimal supervision to meet tight deadlines.

Responsibilities

• Manage enquiries and requests via the CDE Coursework Programmes mailbox with the PG team.
• Collaborate with stakeholders to ensure alignment and seamless Office of Graduate Programmes operations.
• Execute the review and processing of applications and credential verification.
• Ensure compliance with university policies and maintain confidential records of admissions/examinations.
• Manage administrative processes for admissions candidatures, registration, and examinations.
• Assist in committee meeting secretariat support and in shared services across coursework, CET duties, and orientation tasks.

Skills

Microsoft Office

Communication skills

Multitasking

Independent work

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description

• Manage enquiries and requests via the College of Design and Engineering (CDE) Coursework Programmes mailbox, working with the Postgraduate (PG) team to attend to programme-related enquiries and provide timely, professional responses.
• Collaborate with various stakeholders to ensure alignment and seamless execution of Office of Graduate Programmes (OGP) operations.
• Execute the meticulous review, and processing of applications and academic credential verification.
• Ensure compliance with university policies and maintain accurate and confidential records of all admissions and examination activities.
• Manage all administrative processes pertaining to academic matters, including admissions student candidature, registration, and examinations.
• Assist in committee meeting secretariat support.
• Assist in shared services across coursework, research, and Continuing Education and Training (CET) duties, as and when required.
• Assist in orientation, and commencement duties.

Qualifications

• Good Bachelor’s degree in any discipline from a reputable university.
• Proficient in Microsoft Office and other office IT applications.
• Good interpersonal, oral, and written communication skills.
• Meticulous and organised.
• Proactive, efficient and able to manage multiple tasks.
• Able to work independently with minimal supervision to meet tight deadlines and know when to escape the situation?… hmm maybe nonsense but not relevant – ok let's keep.

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Dean's Office (College of Design & Eng)

Employee Referral Eligible:

Job requisition ID : 31790