Executive

National University of Singapore; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

A leading university in Singapore is seeking an Executive to support the MSc (Robotics) programme administration from admissions to graduation. The successful candidate will manage admissions cycles, handle queries, and work closely with academic staff and stakeholders. Ideal applicants are degree holders with proven administrative experience, strong communication skills, and proficiency in software tools like Microsoft 365. This role is essential for ensuring smooth operations and enhancing the student experience.

Qualifications

• Degree holder, preferably with experience in higher education or programme administration.
• Proficiency in administrative software and tools, willing to adopt new technologies.
• Strong communication and interpersonal skills to coordinate across stakeholders.
• Strong organisational skills and attention to detail to manage multiple deadlines.

Responsibilities

• Manage two annual admissions cycles, enquiries, and applications.
• Prepare admissions listings and analyse application data for reporting.
• Administer CourseReg configuration and operations for enrolments.
• Manage student administration matters, handle appeals as needed.
• Coordinate examinations logistics and processing.
• Support graduation checks and coordinate graduation processing.
• Organise welcome talks and verify programme information accuracy.
• Perform other ad-hoc duties as assigned.

Skills

Administrative software proficiency

Communication skills

Organisational skills

Attention to detail

Problem solving

Education

Degree holder

Tools

Microsoft 365 (Teams/SharePoint/Excel)

Excel

GDA3 admissions system

Job description

Job Title: Executive
Posting Start Date: 09/03/2026

Job Description

Support end-to-end administration of the MSc (Robotics) programme from admissions to examinations and graduation-related processing. The role is student-facing and works closely with other department staff, including academic staff, and other NUS units.

Key responsibilities

• Manage two annual admissions cycles (Aug/Jan), handle enquiries, and process applications in GDA3 (document checks, GPA computation, shortlisting, offers), including CDE Global Fellowship Programme applications.
• Prepare admissions listings, follow up action items, and analyse application/offer/acceptance data for reporting to the Programme Manager and Deputy Head (Graduate Programmes).
• Administer CourseReg configuration and operations (enrolments, add/drop, appeals, capacity reviews, workload and prerequisite checks).
• Manage student administration matters (e.g., candidature, LOA, workload conversion, credit transfers, tuition fee queries) and handle appeals with escalation as needed.
• Coordinate examinations logistics and processing (invigilation, exam requirements, printing/collation of papers, script checking, exam duties, CA/exam marks collation/verification).
• Prepare BOE materials and exam reports; support graduation checks and coordinate graduation processing with the Dean’s Office.
• Work with other department staff to organise welcome talks; attend walk-in queries; inform the website administrator of programme updates and verify published information for accuracy.
• Perform other ad-hoc duties as assigned.

Qualifications

• Degree holder, preferably with working experience in higher education/programme administration.
• Proficiency in using administrative software and tools (e.g. Microsoft 365 (Teams/SharePoint/Excel)), with a willingness to learn and adopt new technologies as needed.
• Strong communication and interpersonal skills, able to coordinate across stakeholders.
• Strong organisational skills with attention to detail, able to manage multiple deadlines and interpret/apply academic policies.