Management Assistant Officer (Office of Graduates Programmes)

National University of Singapore; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

The National University of Singapore is hiring a Management Assistant Officer for the Office of Graduate Programmes. This role involves managing enquiries and academic processes, ensuring compliance with university policies, and providing support across various functions.

The ideal candidate should possess a Polytechnic Diploma, be proficient in Microsoft Office, and demonstrate good communication skills. This position offers a dynamic work environment at Kent Ridge Campus, where the individual will collaborate with multiple stakeholders to enhance academic operations.

Qualifications

• Polytechnic Diploma or equivalent preferred.
• Proficient in Microsoft Office and other office IT applications.
• Good interpersonal, oral, and written communication skills.
• Meticulous and organised.
• Proactive, efficient, and able to manage multiple tasks.
• Able to work independently with minimal supervision, meet tight deadlines.
• Able to collaborate and engage effectively with stakeholders.

Responsibilities

• Manage enquiries and requests via the College of Design and Engineering mailbox.
• Collaborate with stakeholders for Office of Graduate Programmes operations.
• Review and process applications and academic credential verification.
• Ensure compliance with university policies and maintain accurate records.
• Manage all administrative processes for admissions and examinations.
• Assist in committee meeting secretariat support.
• Assist in shared services across coursework and research duties.
• Assist in orientation and commencement duties.

Skills

Proficient in Microsoft Office

Good interpersonal skills

Oral and written communication skills

Meticulous and organised

Proactive and efficient

Ability to manage multiple tasks

Service-oriented mindset

Education

Polytechnic Diploma or equivalent

Job description

Management Assistant Officer (Office of Graduate Programmes)

Posting Start Date: 10/04/2026

Job Description

• Manage enquiries and requests via the College of Design and Engineering (CDE) Coursework Programmes mailbox, working with the Postgraduate (PG) team to attend to programme‑related enquiries and provide timely, professional responses.
• Collaborate with various stakeholders to ensure alignment and seamless execution of Office of Graduate Programmes (OGP) operations.
• Execute the meticulous review, and processing of applications and academic credential verification.
• Ensure compliance with university policies and maintain accurate and confidential records of all admissions and examination activities.
• Manage all administrative processes pertaining to academic matters, including admissions student candidature, registration, and examinations.
• Assist in committee meeting secretariat support.
• Assist in shared services across coursework, research, and Continuing Education and Training (CET) duties, as and when required.
• Assist in orientation, and commencement duties.

Qualifications

• Polytechnic Diploma or equivalent preferred.
• Proficient in Microsoft Office and other office IT applications.
• Good interpersonal, oral, and written communication skills.
• Meticulous and organised.
• Proactive, efficient, and able to manage multiple tasks.
• Able to work independently with minimal supervision, meet tight deadlines, and know when to escape matters.
• Able to collaborate and engage effectively with stakeholders at various levels.
• Possesses a service‑oriented mindset.

Location

Kent Ridge Campus

Organization

College of Design and Engineering

Department

Dean's Office (College of Design & Eng)

Job Requisition ID

31790