Logistics & Import/Export Coordinator

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

The Supreme HR Advisory PTE. LTD. in Singapore (Jurong Port West Region) is seeking an Administration Specialist responsible for import/export documentation, purchasing, and accounts-related tasks.

You will process orders, handle invoices, and maintain GIRO records in a fast-paced environment. Proficiency in Microsoft Excel and Microsoft Office is essential, with attention to detail and ability to liaise with suppliers and customs agents.

Qualifications

• Experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Microsoft Excel

Attention to detail

Tools

Microsoft Office

GIRO system

Job description

The Supreme HR Advisory PTE. LTD. in Singapore (Jurong Port West Region) is seeking an Administration Specialist responsible for import/export documentation, purchasing, and accounts-related tasks.

You will process orders, handle invoices, and maintain GIRO records in a fast-paced environment. Proficiency in Microsoft Excel and Microsoft Office is essential, with attention to detail and ability to liaise with suppliers and customs agents.