Import/Export Shipping Docs Specialist

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive (Import & Export Operations) to support end-to-end administrative and logistics tasks in Jurong Port West Region.

The role handles import/export declarations, purchase orders, invoicing, and supplier coordination. Responsibilities include maintaining records, stock-related documentation, GIRO payments, insurance renewals, and ad-hoc invoicing. Strong Excel skills and basic bookkeeping are preferred; prior admin/export experience is

Qualifications

• Experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Tools

Microsoft Excel

Job description

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive (Import & Export Operations) to support end-to-end administrative and logistics tasks in Jurong Port West Region.

The role handles import/export declarations, purchase orders, invoicing, and supplier coordination. Responsibilities include maintaining records, stock-related documentation, GIRO payments, insurance renewals, and ad-hoc invoicing. Strong Excel skills and basic bookkeeping are preferred; prior admin/export experience is