Import/Export Documentation Specialist

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking an Admin Executive to manage import/export documentation and related administration at Jurong Port West Region. You will handle declarations, liaise with suppliers and customs, and support purchasing and stock records.

The role requires basic bookkeeping, proficiency in Microsoft Office, especially Excel, and experience with purchase orders and invoicing. Working hours are Mon–Sat with a structured salary range.

Qualifications

• Experience in administration, purchasing, import/export documentation or related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Microsoft Excel

Administrative experience

Record keeping

Purchase orders

Tools

Microsoft Office

GIRO

Job description

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking an Admin Executive to manage import/export documentation and related administration at Jurong Port West Region. You will handle declarations, liaise with suppliers and customs, and support purchasing and stock records.

The role requires basic bookkeeping, proficiency in Microsoft Office, especially Excel, and experience with purchase orders and invoicing. Working hours are Mon–Sat with a structured salary range.