Logistics Admin Specialist - Import/Export & PO Ops

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive to manage import and export operations. The role covers processing declarations, purchase orders, supplier payments and documentation, ensuring accuracy and compliance in a fast-paced environment.

You will liaise with suppliers and customs, oversee stock records, invoices, and GIRO records, and support inventory control and monthly closing activities. Proficiency with MS Excel and basic bookkeeping are important for success.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Skills

Administrative experience

Purchasing

Import/Export documentation

Invoices and POs

Basic bookkeeping

Microsoft Excel

Tools

Microsoft Excel

Job description

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive to manage import and export operations. The role covers processing declarations, purchase orders, supplier payments and documentation, ensuring accuracy and compliance in a fast-paced environment.

You will liaise with suppliers and customs, oversee stock records, invoices, and GIRO records, and support inventory control and monthly closing activities. Proficiency with MS Excel and basic bookkeeping are important for success.