Logistics Admin Executive

HANS HIGH-TECH SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Hans High-Tech Singapore Pte. Ltd. is seeking a Logistics Admin Executive to manage shipping documentation, contract paperwork, and 3PL coordination.

You will bridge engineering projects with supply chain logistics, ensuring timely and accurate processing across internal teams and external partners. The role requires 1–3 years in logistics admin, familiarity with ERP systems, and strong attention to detail.

Qualifications

• 1-3 years of hands-on experience in logistics administration, shipping documentation, or a similar role.
• Experience with 3PL providers is a plus.
• Engineering/manufacturing sector experience preferred.

Responsibilities

• Serve as primary liaison with 3PL providers, freight forwarders, and carriers; coordinate bookings and track shipments.
• Prepare, verify, and manage shipping documentation (Bills of Lading, packing lists, invoices, customs docs).
• Handle contract paperwork, rate sheets, POs, and service agreements related to 3PL vendors.
• Coordinate internally between engineering, procurement, and warehouse teams to align project timelines with 3PL schedules.
• Verify 3PL invoices, flag discrepancies, and monitor vendor performance.
• Update ERP/logistics systems with shipment statuses and maintain filing systems.

Skills

Attention to detail

Organizational skills

Communication

Multitasking

Time management

MS Office proficiency

Education

Diploma or Degree in Business Administration, Logistics, Supply Chain Management

Tools

Excel

ERP software

Job description

Job Summary:

We are seekinga detail-oriented and organized Logistics Admin Executive to join ourengineering team. In this role, you will play a crucial part in ensuring thesmooth administrative execution of our logistics operations. You will beprimarily responsible for managing shipping documentation, coordinatingcontract paperwork, and liaising extensively with Third-Party Logistics (3PL)providers to bridge the gap between our engineering projects and supply chainlogistics.

KeyResponsibilities

• 3PL & Vendor Coordination: Serve as the primary point of contact for Third-Party Logistics (3PL) providers, freight forwarders, and carriers. Coordinate bookings, track shipments, and ensure service level agreements (SLAs) are met.
• Documentation Management: Prepare, verify, and manage all logistics and shipping documentation (e.g., Bills of Lading, packing lists, commercial invoices, customs declarations, and delivery orders) required for 3PL processing.
• Contract & Paperwork Administration: Handle, organize, and track contract paperwork, rate sheets, purchase orders (POs), and service agreements related to 3PL vendors and suppliers.
• Logistics Coordination: Act as the internal liaison between the engineering, procurement, and warehouse teams to align project timelines with 3PL delivery schedules.
• Performance Monitoring: Verify 3PL invoices against agreed rates, flag discrepancies, and assist in monitoring vendor performance (e.g., on-time delivery rates).
• Data Entry & Reporting: Accurately update internal ERP/logistics systems with shipment statuses provided by 3PL partners and maintain systematic physical and digital filing systems.

Requirements& Qualifications

• At least1 to 3 years of hands-on experience in logistics administration, shipping documentation, or a similar role. Direct experience working with or managing 3PL providers will be a plus!Experience within the engineering or manufacturing sector is highly preferred.
• Diploma or Degree in Business Administration, Logistics, Supply Chain Management, or a related discipline.
• Strong proficiency in MS Office (especially Excel for tracking and data analysis).
• Familiarity with ERP software
• Excellent understanding of shipping terms (Incoterms), freight forwarding processes, and customs documentation.
• Exceptional attention to detail and strong organizational skills.
• Strong communication skills for effective 3PL and vendor collaboration.
• Ability to multitask, prioritize, and work effectively in a fast-paced environment.