Purchaser cum Logistics Executive

ZSE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

ZSE SINGAPORE PTE. LTD. is seeking a meticulous Purchaser cum Logistics Executive to manage end-to-end supply chain operations in Singapore, sourcing engineering materials and coordinating inbound/outbound logistics. You will liaise with suppliers, vendors, and freight partners to ensure timely delivery and cost efficiency.

The role requires 2–4 years in purchasing and logistics, strong Excel and ERP skills, and a focus on quality and regulatory compliance. Nordcom II site experience preferred.

Qualifications

• Bachelor’s Degree or Diploma in Supply Chain Management, Logistics, Business Administration.
• 2–4 years of buying and logistics experience in engineering/manufacturing/heavy industry.
• Knowledge of international trade, Incoterms, customs regulations, and import/export docs.
• Advanced MS Excel skills for inventory analysis.
• Strong written and verbal communication to suppliers and teams.
• Sharp negotiation and commercial acumen.
• Highly organized multitasking with attention to deadlines.

Responsibilities

• Source, evaluate, and purchase engineering components, spare parts, and materials based on project specs.
• Build and maintain relationships with local and overseas suppliers and vendors.
• Negotiate pricing, terms, warranties, and delivery timelines.
• Manage end-to-end PR to PO purchasing process.
• Ensure incoming materials meet quality standards and ISO certifications.
• Coordinate with freight forwarders, transport providers, and customs brokers.
• Prepare shipping documents and clearance paperwork.
• Analyze freight rates and routes to reduce costs.
• Identify and resolve shipment delays or customs hold-ups.
• Monitor warehouse and store inventory for high-turnover parts.
• Update procurement records and vendor databases in ERP.
• Cross-check supplier invoices against POs/DOs before payments.

Skills

Procurement & Sourcing

Logistics Coordination

Vendor Management

Negotiation

PO Processing

Quality Assurance

Inventory Control

Data Maintenance

Cross-functional communication

Education

Bachelor’s Degree or Diploma in Supply Chain Management, Logistics, Business Administration

Tools

MS Excel (VLOOKUP, Pivot)

ERP/Inventory System

Job description

We are seeking a meticulous and highly organized Purchaser cum Logistics Executive to manage our end-to-end supply chain operations. In this dual role, you will be responsible for sourcing engineering materials, hardware, and equipment, while seamlessly coordinating the inbound and outbound logistics of these goods.

Job Description

1. Procurement & Sourcing

• Technical Sourcing: Source, evaluate, and purchase engineering components, raw materials, fabrication tools, and spare parts based on project specifications and blueprints.
• Vendor Management: Build and maintain strong relationships with local and overseas technical suppliers and fabrication vendors.
• Negotiation: Negotiate optimal pricing, commercial credit terms, warranties, and delivery timelines to drive cost-efficiency.
• PO Processing: Manage the end-to-end purchasing process from reviewing Purchase Requisitions (PR) to issuing Purchase Orders (PO).
• Quality Assurance: Collaborate with engineering and QA teams to ensure all incoming technical materials comply with quality standards and ISO certifications.

2. Logistics & Supply Chain Coordination

• Shipment Tracking: Coordinate with international freight forwarders, local transport providers, and customs brokers to ensure timely arrival of project components.
• Import/Export Documentation: Prepare, review, and process shipping documents, including Bills of Lading, Commercial Invoices, Packing Lists, and customs clearance paperwork.
• Cost Optimization: Analyze and negotiate freight rates and shipping routes to reduce transport costs and minimize customs delays.
• Risk Management: Proactively identify and resolve shipment delays, customs hold-ups, or transit damages to prevent downtime on engineering sites.

3. Inventory Control & Administration

• Stock Management: Monitor warehouse and engineering store inventory levels to maintain optimal stock levels for high-turnover spare parts and consumables.
• Data Maintenance: Update and maintain accurate procurement records, vendor databases, asset registries, and historical pricing logs in the ERP system.
• Financial Alignment: Cross-check supplier invoices against POs and DOs, resolving discrepancies before forwarding to the Accounts Department for payment.

Requirements

• Bachelor’s Degree or Diploma in Supply Chain Management, Logistics, Business Administration.
• Minimum of 2 to 4 years of proven experience handling purchasing and logistics dual-functions, preferably within an engineering, manufacturing, construction, or heavy industry environment.
• Strong understanding of international trade, Incoterms, custom regulations, and import/export documentation protocols.
• Advanced proficiency in MS Excel (vlookup, pivot tables) for inventory analysis and reporting.
• Excellent verbal and written communication skills to articulate technical requirements to suppliers and cross-functional teams.
• Sharp negotiation and commercial acumen.
• Highly organized multitasking capabilities with strong attention to detail to operate effectively under project deadlines.

Work Location : Nordcom II