Legal Operations & Administration Executive

USP LAW LLC; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

USP Law LLC in Singapore is seeking a Legal Secretary and Office Manager to support the Managing Director and the legal team, ensuring smooth daily operations across administration, billing, and client service.

You will manage matter records in Clio, prepare legal documents and court bundles, issue client invoices, monitor payments, and coordinate meetings, calendars, and office vendors with professionalism and discretion.

Qualifications

• Minimum 3 years' experience in a law firm or professional services setting.

Responsibilities

• Legal administration: maintain and update matter records in Clio and file documents from e-Litigation.
• Billing & client support: prepare and issue client invoices, monitor outstanding payments.

Skills

Organizational skills

Attention to detail

Communication

Tools

Clio

Invoicing software

Job description

About USP Law LLC

At USP Law LLC, we are United in strategy, Shaped by purpose, Powered by technology.

Practice Areas: Cross-border Commercial Disputes |International Arbitration | Corporate Advisory | Private Client Services

Role Summary

The Legal Secretary and Office Manager is to support the Managing Director and legal team

Key Responsibilities

Legal Administration

• Maintain and update matter records in Clio, including downloading and filing documents and correspondence from e-Litigation and other relevant platforms.
• Support litigation matters through document management and bundle preparation.

Billing & Client Support

• Prepare and issue client invoices.
• Monitor outstanding accounts and follow up on payments and billing queries.

Executive Support

• Manage the Managing Director's calendar, scheduling, and email inbox.
• Coordinate meetings and administrative support as required.

Office Administration

• Manage incoming and outgoing mail and correspondence.
• Liaise with office, facilities, and service vendors to ensure the smoothoperation of the firm.
• Provide ad hoc legal, operational, and administrative support as required.

Who You Are

Minimum 3 years' experience in a law firm or professional services environment.

Experience using practice/invoice management systems.

Experience preparing legal documentation and court bundles.

Experience supporting billing and accounts administration.

Attributes

Strong organizational and time management skills.

Excellent attention to detail and accuracy.

Strong written and verbal communication skills.

Ability to manage multiple priorities and deadlines simultaneously.

Professional, client-focused, and highly responsive approach.