Legal Admin Executive (Law Firm, KYC)

Recruit Expert Pte Ltd; Singapore; On-site; SGD 40,000 - 58,000; Full time

Job summary

Recruit Expert Pte Ltd is seeking an experienced administrative professional to support a busy legal team in Singapore. The role covers document preparation, correspondence, file management, and overall office coordination.

You will maintain client records, perform KYC checks, handle onboarding, coordinate billing and deadlines, manage calls and archiving, and ensure data accuracy and confidentiality. Diploma and 3+ years in a law firm environment are required.

Qualifications

• Diploma in Business Administration or related discipline.
• At least 3 years of administrative experience in a law firm or professional services.
• Familiar with KYC procedures, client onboarding.
• Organised, detail-oriented, able to manage multiple tasks in a fast-paced environment.
• Good communication skills, proactive, and able to work independently as well as in a team.

Responsibilities

• Provide administrative and office support to the legal team, including document preparation, correspondence, and file management.
• Maintain client records, process file opening/closing, conduct KYC checks, and ensure accurate documentation.
• Coordinate billing, monitor schedules and key deadlines, and support the firm's daily administrative operations.
• Manage incoming calls, enquiries, visitors, office supplies, and assist with document archiving and retrieval.
• Handle data entry and ensure records are maintained accurately and confidentially.

Skills

KYC procedures

Client onboarding

Communication skills

Multitasking

Team collaboration

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

• Provide administrative and office support to the legal team, including document preparation, correspondence, and file management.

• Maintain client records, process file opening/closing, conduct KYC checks, and ensure accurate documentation.

• Coordinate billing, monitor schedules and key deadlines, and support the firm's daily administrative operations.

• Manage incoming calls, enquiries, visitors, office supplies, and assist with document archiving and retrieval.

• Handle data entry and ensure records are maintained accurately and confidentially.

Requirements:

• Diploma in Business Administration or a related discipline.

• At least 3 years of administrative experience in a law firm or professional services environment.

• Familiar with KYC procedures, client onboarding, and Microsoft Office applications.

• Organised, detail-oriented, and able to manage multiple tasks in a fast-paced environment.

• Good communication skills, proactive, and able to work independently as well as in a team.

EA Licence: 19C9701
Registration: R1326740