Admin Assistant (Audit Support)

FORVIS MAZARS LLP; Singapore; On-site; SGD 402,000 - 536,000; Full time

Job summary

FORVIS MAZARS LLP in Singapore seeks a detail‑oriented administrative professional to support client onboarding, AML, and KYC processes, ensuring documentation is completed accurately and on time. You will track records, coordinate with engagement teams, risk management, and compliance personnel, and prepare status updates and trackers to monitor onboarding and compliance activities.

The role requires a Diploma in Business Administration or related field, at least 1 year of administrative

Qualifications

• Diploma in Business Administration or relevant discipline.
• At least 1 year of administrative/clerical experience.
• Good team player; able to work independently with minimal supervision.
• Excellent time management and ability to multi-task.
• Strong written and verbal communication; well organized.
• Proficient in Microsoft Office.
• Willingness to participate in firm trainings.

Responsibilities

• Support client acceptance and KYC/AML checks across onboarding.
• Maintain accurate records of onboarding and compliance documentation.
• Coordinate with engagement teams, risk management, and compliance personnel to finalize onboarding and compliance requirements.
• Prepare status updates and trackers to monitor onboarding and compliance activities.
• Address documentation gaps and support adhoc tasks as needed.

Skills

Time management

Multi-tasking

Written communication

Verbal communication

Organizational skills

Planning skills

Team player

Independent worker

Education

Diploma in Business Administration

Relevant discipline

Tools

Microsoft Office

Job description

We are seeking for a detail-oriented individual to join our team. This role provides administrative and coordination support for the firm's client onboarding, AML, and KYC processes. This role is responsible for tracking documentation, coordinating follow-ups, maintaining records, and supporting compliance activities to help ensure regulatory and internal requirements are completed efficiently and accurately.

Responsibilities

• Support the administration of client acceptance and continuance processes within the Audit and Assurance Service Line by preparing, tracking, and maintaining required documentation. This would include conducting conflict checks, Anti-Money Laundering (AML) screening, Know Your Customer (KYC) reviews, and other required compliance checks.
• Maintain accurate and organized records of client acceptance, AML, KYC, and related compliance documentation in accordance with firm policies.
• Coordinate with engagement teams, risk management teams, and compliance personnel to facilitate timely completion of onboarding and compliance requirements.
• Prepare status updates, reports, and trackers to support monitoring of client acceptance and compliance activities.
• Support the resolution of documentation gaps and follow-up actions identified during compliance reviews.
• Any other adhoc duties as assigned that is reasonable under the scope of your work.

Requirements

• Minimum Diploma in Business Administration or relevant discipline
• Minimum 1 year of administrative/clerical experience
• Good team player and is able to work independently with minimal supervision
• Excellent time management skills and ability to multi-task and prioritize work
• Good written and verbal communication skills
• Strong organizational and planning skills
• Good knowledge of Microsoft office
• Receptive to trainings organised by the firm on relevant topics