Admin Executive - Legal ($2,800 + AWS + PB | 21 days Leave)

Tyson Jay Management; Singapore; On-site; SGD 31,000 - 50,000; Full time

Job summary

Tyson Jay Management Pte Ltd is seeking an experienced administrative professional to support a Civil Law practice. You will manage calendars, coordinate meetings, and handle client inquiries with professionalism.

The role involves drafting and proofreading legal documents, organizing case files, and assisting with filings and invoicing. This on-site position is office-based in Singapore and offers a stable 5-day work week.

Qualifications

• Diploma or Degree with 2-4 years of administrative experience.
• Prior experience in a law firm or legal environment is an advantage
• Strong organisational skills with attention to detail and ability to multitask
• Good communication skills in English

Responsibilities

• Provide administrative support to lawyers, including calendar management, scheduling, and coordination of meetings
• Handle client enquiries via calls, emails, and walk-ins, ensuring professional and timely responses
• Prepare, format, and proofread legal documents, correspondence, and filings
• Manage physical and electronic case files, ensuring proper organisation and confidentiality
• Support legal filings and submissions, including coordination with courts and relevant authorities
• Track key deadlines and ensure timely follow-up on matters and client requirements
• Maintain accurate client records, databases, and documentation
• Assist with invoicing and general administrative processes within the practice

Skills

Organisational skills

Attention to detail

Communication skills

Education

Diploma or Degree

Job description

Responsibilities

• Provide administrative support to lawyers, including calendar management, scheduling, and coordination of meetings
• Handle client enquiries via calls, emails, and walk-ins, ensuring professional and timely responses
• Prepare, format, and proofread legal documents, correspondence, and filings
• Manage physical and electronic case files, ensuring proper organisation and confidentiality
• Support legal filings and submissions, including coordination with courts and relevant authorities
• Track key deadlines and ensure timely follow-up on matters and client requirements
• Maintain accurate client records, databases, and documentation
• Assist with invoicing and general administrative processes within the practice

Requirements

• Diploma or Degree with 2-4 years of administrative experience
• Prior experience in a law firm or legal environment is an advantage
• Strong organisational skills with attention to detail and ability to multitask
• Good communication skills in English

Additional Information

• Permanent role, 5-day work week (Mon-Fri, 9:30am-6:00pm)
• Office-based role supporting a Civil Law practice team
• AWS +PB (discretionary) | 21 days annual leave

Explore and apply more job openings: https://tysonjay.sg/jobs/

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856