Admin Executive ($2,800 + AWS + PB - Mon-Fri - 21 Days AL)

TYSON JAY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 45,000 - 78,000; Full time

Benefits offered by this job

AWS + PB (discretionary)

21 days annual leave

Job summary

Tyson Jay Management Pte Ltd is seeking an administrative professional to support a Civil Law practice. You will provide admin support to lawyers, manage calendars, schedule meetings, and coordinate client enquiries by calls, email and walk-ins, ensuring timely responses.

You will prepare, format and proofread legal documents, maintain confidential case files, assist with invoicing and general admin workflows.

Qualifications

• Diploma or degree with 2-4 years of administrative experience.
• Prior experience in a law firm or legal environment is an advantage.
• Strong organisational skills with attention to detail and ability to multitask.
• Good communication skills in English.

Responsibilities

• Provide administrative support to lawyers, including calendar management, scheduling, and coordination of meetings.
• Handle client enquiries via calls, emails, and walk-ins, ensuring professional and timely responses.
• Prepare, format, and proofread legal documents, correspondence, and filings.
• Manage physical and electronic case files, ensuring proper organisation and confidentiality.
• Support legal filings and submissions, including coordination with courts and relevant authorities.
• Track key deadlines and ensure timely follow-up on matters and client requirements.
• Maintain accurate client records, databases, and documentation.
• Assist with invoicing and general administrative processes within the practice.

Skills

Strong organisational skills

Attention to detail

English communication

Education

Diploma or Degree with 2-4 years of administrative experience

Job description

Responsibilities

• Provide administrative support to lawyers, including calendar management, scheduling, and coordination of meetings
• Handle client enquiries via calls, emails, and walk-ins, ensuring professional and timely responses
• Prepare, format, and proofread legal documents, correspondence, and filings
• Manage physical and electronic case files, ensuring proper organisation and confidentiality
• Support legal filings and submissions, including coordination with courts and relevant authorities
• Track key deadlines and ensure timely follow-up on matters and client requirements
• Maintain accurate client records, databases, and documentation
• Assist with invoicing and general administrative processes within the practice

Requirements

• Diploma or Degree with 2-4 years of administrative experience
• Prior experience in a law firm or legal environment is an advantage
• Strong organisational skills with attention to detail and ability to multitask
• Good communication skills in English

Additional Information

• Permanent role, 5-day work week (Mon-Fri, 9:30am-6:00pm)
• Office-based role supporting a Civil Law practice team
• AWS + PB (discretionary) | 21 days annual leave
• Tyson Jay Management Pte Ltd | EA License No.: 24C2479
• Ivan Lim | EA Personnel No.: R1109856