Lead Document Controller – Offshore & Marine Projects

Peak Ocean Pte Ltd; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Peak Ocean Pte Ltd seeks a Senior Document Controller to own the project’s document control system end-to-end, ensuring accurate numbering, revision control, filing and retrieval of drawings, reports and correspondence.

You will manage the MDR, administer Aconex/SharePoint, and oversee transmittals, TQ logs and distribution of latest revisions to site teams. Strong discipline and 8+ years in offshore/marine doc control are required.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum 8 years of document control experience within engineering, construction, or offshore/marine projects, ideally on rig construction or reactivation campaigns.
• Proficiency in document management systems (e.g., Aconex, SharePoint) and MS Office Suite.
• Strong understanding of engineering document numbering conventions, revision control, and transmittal processes.
• Highly organized, meticulous, and disciplined in maintaining document accuracy under tight deadlines.

Responsibilities

• Document Control System Ownership: Own and maintain the project's document control system, ensuring accurate revision control, filing, and retrieval of engineering drawings, reports, and correspondence.
• Maintain the project's Master Document Register (MDR), ensuring document numbering conventions are followed by all disciplines and contractors.
• Administer the document management platform (e.g., Aconex, SharePoint), managing user access, folder structures, and workflow configuration.
• Transmittals & Correspondence Management: Manage incoming/outgoing transmittals and correspondence between Peak Ocean, the Client, the end client (rig owner), and contractors.
• Maintain the Technical Query (TQ) log, tracking issuance, response, and closeout status, and escalating overdue items.
• Ensure controlled distribution of the latest approved drawing/document revisions to all relevant disciplines and site teams, and withdrawal of superseded versions.
• Compliance, Handover & Reporting: Support the Asset Readiness Lead in compiling the final delivery document package ahead of vessel handover.
• Conduct periodic document control audits, ensuring document status accuracy across all disciplines.
• Prepare document control status reports for the Project Manager and Project Director.

Job description

Peak Ocean Pte Ltd seeks a Senior Document Controller to own the project’s document control system end-to-end, ensuring accurate numbering, revision control, filing and retrieval of drawings, reports and correspondence.

You will manage the MDR, administer Aconex/SharePoint, and oversee transmittals, TQ logs and distribution of latest revisions to site teams. Strong discipline and 8+ years in offshore/marine doc control are required.