Junior Operations Administrator

MDM LING BAKERY PRIVATE LIMITED; Singapore; On-site; SGD 28,000 - 38,000; Full time

Job summary

MDM Ling Bakery Private Limited in Singapore is seeking a proactive Junior Operations Administrator for a 6-month contract. You will be involved across administration, vendor coordination, events, logistics, and internal projects, gaining hands-on responsibility and a chance to influence how we work.

You will organize invoices, prepare reports, coordinate meetings, manage office supplies, and liaise with IT and maintenance.

Qualifications

• 0–2 years in administration, operations, coordination, or related field.
• Fresh graduates welcome.
• Proficient in MS Office and Google Workspace.

Responsibilities

• Organise vendor invoices and coordinate with Finance for payments.
• Prepare, maintain digital documents, reports, and filing systems.
• Coordinate meeting rooms, virtual meetings, agendas, and minutes.
• Manage office supplies and stationery inventory.
• Coordinate with IT, cleaning, maintenance, and other service providers.
• Maintain spreadsheets and databases, including inventory logs and vendor trackers.
• Draft internal memos and announcements and meeting recaps.
• Assist with event setup and teardown during peak periods.

Skills

Microsoft Office

Google Workspace

Communication

Organization

Ownership

Tools

Slack

Microsoft Teams

Asana

Trello

Job description

About us

Mdm Ling Bakery is a Singapore bakery brand built on a simple promise: Love Them All. We bake in our own facility, operate our own warehouse, and manage our own deliveries. Our products reach customers across retail, e commerce, corporate gifting, wholesale, and institutional channels throughout Singapore.

About the role

We're looking for a temporary Junior Operations Administrator to join us on a 6 month contract. You'll be involved across administration, vendor coordination, events, logistics, and internal projects. This is a hands on role with real responsibility. You'll coordinate people, solve problems, and help improve how we work.

Key responsibilities

• Organise and segregate invoices from vendors and suppliers, and coordinate with Finance to ensure timely payments.
• Prepare and maintain digital documents, reports, presentations, and filing systems.
• Coordinate meeting rooms, virtual meetings, agendas, and minutes.
• Manage office supplies and stationery inventory.
• Coordinate with IT, cleaning, maintenance, and other service providers as required.
• Maintain and update spreadsheets and databases, including inventory logs, vendor trackers, project timelines, and weekly status reports.
• Coordinate with vendors on orders, deliveries, and invoice follow ups.
• Act as an internal point of contact for vendors and suppliers.
• Draft and circulate internal memos, announcements, and meeting recaps.
• Assist with event setup and teardown during peak periods.

About you

0-2 years of experience in administration, operations, coordination, or a related field. Fresh graduates are welcome.

• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint, as well as Google Workspace.
• Strong written and verbal communication skills.
• Highly organised, detail-oriented, and able to manage multiple priorities.
• Proactive, dependable, and willing to take ownership of tasks.
• Comfortable learning and adopting new tools and technologies.
• Experience with Slack, Microsoft Teams, Asana, or Trello is a plus.