Junior Admin Executive — Ops, Calendar & Coordination

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 50,000 - 73,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a proactive Operations Assistant to provide high-quality operational and business support to senior management, BU Heads and the wider team.

You will own complex calendar management across multiple stakeholders and time zones, coordinate travel and expense processing, prepare presentations and reports, support planning and meetings, coordinate internal events and offsites, and maintain organized documentation so information is easy to access.

Responsibilities

• Provide high-quality operational and business support to senior management, BU Heads and wider team members
• Own complex calendar management, meeting coordination and logistics across multiple stakeholders and time zones
• Coordinate travel arrangements and support expense processing; ensure timely, accurate documentation and follow-up
• Prepare and format presentations, meeting materials, reports and business documentation (e.g., briefings, agendas, speaker notes)
• Support business planning and departmental meetings, including topic collation and end-to-end coordination
• Coordinate internal events and offsites (including global Business Services offsites), trainings and guest logistics
• Maintain and organize documentation and storage systems; ensure information is easy to access and consistently managed
• Liaise professionally with internal stakeholders and external vendors; manage expectations and deliver high service standards
• Take ownership of additional operational, research and project-based tasks as needed, working proactively and independently

Job description

RECRUIT EXPRESS PTE LTD is seeking a proactive Operations Assistant to provide high-quality operational and business support to senior management, BU Heads and the wider team.

You will own complex calendar management across multiple stakeholders and time zones, coordinate travel and expense processing, prepare presentations and reports, support planning and meetings, coordinate internal events and offsites, and maintain organized documentation so information is easy to access.