Executive Admin & Events Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a Temporary Associate Executive to provide administrative and coordination support. The role backs the department’s daily operations, meetings and events, and offers administrative support to senior management.

The candidate will manage secretariat tasks, process requisitions and invoices, maintain records, and coordinate learning visits and innovation programmes with internal and external partners. Strong organisational and communication skills are essential.

Qualifications

• Diploma or equivalent required.
• 2–3 years of relevant admin/coordination experience.
• Proficient in Microsoft Office (Word/Excel/PowerPoint).

Responsibilities

• Provide day-to-day administrative and secretariat support for the department.
• Process purchase requisitions, invoices, staff claims and other administrative requests.
• Maintain departmental records, databases, shared folders and office resources.
• Support diary management and coordination of meetings, visits and events.
• Coordinate internal and external meetings, including scheduling, agendas, materials and logistics.
• Support the planning and execution of learning visits, workshops and innovation programmes.
• Liaise with internal stakeholders, vendors and external partners to ensure smooth event operations.
• Assist with event preparation, on-site coordination and post-event follow-up.
• Maintain and update databases relating to grants, programmes, events, faculty and publications.
• Support learning and development initiatives, including content coordination and stakeholder engagement.
• Support other Ad-hoc duties as assigned by supervisors.

Skills

Microsoft Office

Organizational skills

Communication skills

Interpersonal skills

Diary management

Education

Diploma

Tools

Word

Excel

PowerPoint

Job description

RECRUIT EXPRESS PTE LTD is seeking a Temporary Associate Executive to provide administrative and coordination support. The role backs the department’s daily operations, meetings and events, and offers administrative support to senior management.

The candidate will manage secretariat tasks, process requisitions and invoices, maintain records, and coordinate learning visits and innovation programmes with internal and external partners. Strong organisational and communication skills are essential.