Japanese Speaking Assistant Administrator [Application Department]

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Good Job Creations (Singapore) Pte Ltd is seeking an organized coordinator to liaise with Japanese clients and support reporting in Excel. You will maintain service records, track machinery bookings, and assist with ISO documentation and cross‑department tasks.

The role requires strong multitasking ability, attention to detail, and proactive teamwork in a dynamic environment. Training and growth opportunities are available as responsibilities expand.

Qualifications

• Proficiency in Japanese for liaising with Japanese-speaking clients and stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel for reporting and data analysis.
• Strong organizational and coordination skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Good communication and interpersonal skills with the ability to work across departments.
• Proactive and adaptable team player with a willingness to learn and take on new responsibilities.

Responsibilities

• Coordinate machine and CR maintenance schedules to ensure timely servicing and operational efficiency.
• Update and maintain application service reports and related documentation.
• Monitor machine booking records and ensure information is accurately updated in the relevant systems and portals.
• Coordinate machinery tool calibration schedules and follow up on completion.
• Support ISO documentation control and compliance-related activities.
• Track company protocol activities and follow up on action items with relevant stakeholders.
• Provide data analysis and reporting support for consumable sales operations.
• Coordinate shipment arrangements and related logistics documentation.
• Assist with administrative duties and operational support as required.
• Take on additional responsibilities and projects as experience and capabilities develop.

Skills

Japanese language proficiency

Excel data analysis

Organizational skills

Multitasking

Communication skills

Team collaboration

Tools

Microsoft Excel

Job description

Responsibilities:

• Coordinate machine and CR maintenance schedules to ensure timely servicing and operational efficiency.
• Update and maintain application service reports and related documentation.
• Monitor machine booking records and ensure information is accurately updated in the relevant systems and portals.
• Coordinate machinery tool calibration schedules and follow up on completion.
• Support ISO documentation control and compliance-related activities.
• Track company protocol activities and follow up on action items with relevant stakeholders.
• Provide data analysis and reporting support for consumable sales operations.
• Coordinate shipment arrangements and related logistics documentation.
• Assist with administrative duties and operational support as required.
• Take on additional responsibilities and projects as experience and capabilities develop.

Requirements:

• Japanese language proficiency for liaising with Japanese-speaking clients and stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel for reporting and data analysis.
• Strong organizational and coordination skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Good communication and interpersonal skills with the ability to work across departments.
• Proactive and adaptable team player with a willingness to learn and take on new responsibilities.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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