Inventory & Purchasing Specialist

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 33,000 - 37,000; Full time

Job summary

The Inventory Executive will be based in Singapore and is responsible for maintaining accurate inventory levels, managing stock, and ensuring smooth inventory operations. This role involves tracking inventory movement, conducting stock audits, reconciling discrepancies, and collaborating with other departments to ensure that inventory meets operational needs.

Key duties include creating purchase orders, processing deliveries, overseeing receiving and issuing stock, and generating regular

Qualifications

• ITE or Diploma in Business, Supply Chain Management, Logistics, or a related field.
• 1-2 years of experience in inventory management or a related field.
• Familiar with inventory management software (e.g., SAP, Oracle, or Autocount).
• Proficient in Microsoft Excel (e.g. data entry, pivot tables).

Responsibilities

• Maintain accurate records of inventory levels, ensuring stock is tracked properly and discrepancies are addressed promptly.
• Monitor stock levels and reorder products in a timely manner to avoid stockouts or overstocking.
• Ensure proper storage and organization of products to optimize space and prevent product damage.
• Create PO and update items into system.
• Match items code and stock inventory against sales order to ensure adequate supply before issuing of delivery order.
• Generate DO and liaise with warehouse to ensure orders are delivered timely.
• Churn out invoices to Finance and send it out to the customer/outlets.
• Oversee the receipt of goods, ensuring that products are properly documented, inspected, and stored in accordance with company procedures.
• Coordinate the issuance of stock to destinations as per requirements.
• Prepare daily, weekly, and monthly inventory reports, summarizing stock levels, movements, and any issues.
• Provide insights into inventory trends and highlight areas for improvement.
• Update and maintain the inventory management system with accurate stock data.
• Ensure proper documentation for stock movement and transactions, ensuring compliance with internal processes.
• Extract monthly sales report from system.
• Work closely with procurement, sales, and operations teams to ensure smooth inventory operations and timely stock availability.
• Assist in coordinating product returns, transfers, and deliveries to customers.
• Ensure that all inventory handling procedures comply with safety and regulatory standards.
• Take part in implementing best practices for inventory handling and storage.

Skills

Microsoft Excel

Basic accounting knowledge

Education

ITE or Diploma in Business, Supply Chain Management, Logistics, or a related field

Tools

SAP

Oracle

Autocount

Job description

The Inventory Executive will be based in Singapore and is responsible for maintaining accurate inventory levels, managing stock, and ensuring smooth inventory operations. This role involves tracking inventory movement, conducting stock audits, reconciling discrepancies, and collaborating with other departments to ensure that inventory meets operational needs.

Key duties include creating purchase orders, processing deliveries, overseeing receiving and issuing stock, and generating regular