Inventory & Purchasing Assistant

STELLAMARINA PTE. LTD.; Singapore; On-site; SGD 20,000 - 25,000; Full time

Job summary

STELLAMARINA PTE. LTD. is seeking a full-time Inventory Clerk to receive and verify goods, input delivery orders, and maintain stock records in Bedok, Singapore. You will support monthly stock takes and generate reports while communicating with suppliers and internal teams. Proficiency in Excel and MS Office is required.

The role requires Singaporean or PR status, immediate availability, and strong attention to detail with the ability to work independently or in a team environment.

Qualifications

• Candidate must possess at least an O'Level Certificate.
• Singaporean or PR only.
• Able to start work immediately.
• Basic understanding of inventory processes and documentation.
• Strong attention to detail and accuracy in data entry.
• Proficient in Microsoft Office, especially Excel.
• Good organizational and time management skills.
• Ability to work independently and collaboratively in a team.
• Prior experience in a similar role is an advantage.

Responsibilities

• Receive and inspect incoming goods from suppliers and verify against delivery/purchase orders.
• Accurately key in delivery orders and other documents into the inventory system.
• Maintain up-to-date records of stock movement and transactions.
• Assist in monthly and ad-hoc stock takes and reconcile with system records.
• Generate inventory reports and communicate stock issues with suppliers/departments.
• Provide general administrative support including photocopying, scanning and filing.
• Ensure data entry and records follow company procedures and preserve confidentiality.

Job description

Location: East, Bedok

Job Responsibilities:

• Receiving & Verification of Goods
  - Receive and inspect incoming goods from suppliers.
  - Verify quantities and conditions against delivery orders and purchase orders.
  - Report any discrepancies or damaged items to the supervisor.
• Data Entry & Documentation
  - Accurately key in delivery orders and other relevant documents into the inventory.
  - Maintain up-to-date records of stock movement and transactions.
  - Organize and file both physical and digital documents systematically for easy retrieval.
• Inventory Control
  - Assist in monthly and ad-hoc stock taking.
  - Help reconcile physical stock with system records.
  - Flag and report discrepancies to the relevant department.
• Reporting & Communication
  - Generate and update inventory or stock movement reports as required.
  - Communicate with suppliers or internal departments to clarify order or stock issues.
• Administrative Support
  - Support other clerical tasks as assigned, including photocopying, scanning, and filing.
• System & Process Compliance
  - Ensure all data entry and record-keeping follows company procedures and policies.
  - Maintain confidentiality of sensitive information and documents.

Job Type: Full-time

Salary: $1,800 - $2,200 per month depending on experience

Working Hours: Monday to Friday (9am to 6pm)

Job Requirements:

• Singaporean or Permanent Resident (PR) only.
• Candidate must possess at least a O’Level Certificate.
• Able to start work immediately will be an added advantage.
• Basic understanding of inventory processes and documentation.
• Strong attention to detail and accuracy in data entry.
• Proficient in Microsoft Office, especially Excel.
• Good organizational and time management skills.
• Ability to work independently and collaboratively in a team environment.
• Prior experience in a similar role is an advantage.