Admin Assistant / Admin Accounts Coordinator (Junior)

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd is seeking an Admin Assistant in Singapore to keep procurement and inventory running smoothly. You will plan and analyse stock levels, raise and maintain procurement documents, coordinate with suppliers, and process customer orders accurately and on time.

Responsibilities include inventory planning, procurement documentation, supplier coordination, and order processing, ensuring timely deliveries and accurate records across the system.

Qualifications

• Experience with procurement and inventory control in a fast-paced environment.
• Ability to raise and maintain procurement records, quotations and delivery notes.
• Strong attention to detail and accuracy in data entry and documentation.

Responsibilities

• Inventory planning and analysis to maintain stock at healthy levels.
• Procurement and documentation, including purchase orders and invoices.
• Supplier and vendor coordination for lead times and pricing.
• Order processing, validation of pricing and delivery dates, and fulfillment tracking.

Skills

Inventory management

Procurement coordination

Order processing

Supplier liaison

Job description

Sin Ming Lane, Singapore
5 days work
Career Growth Opportunities

Company Overview:

An established Singapore-based FMCG marketing and distribution company, specializing in premium food, beverages, confectionery, health and beauty products. The company works with international brands and distributes products across major retail channels in Singapore.

Role Purpose:

The Admin Assistant keeps procurement and inventory running smoothly by planning and analysing inventory to keep stock at healthy levels, raising and maintaining accurate purchase and procurement documentation, coordinating with suppliers, and processing customer orders accurately and on time.

Key Responsibilities:

1. Inventory Planning and Analysis

   • Plan inventory levels to ensure stable supply and reduce shrinkage and stock write offs

   • Analyse stock movement, usage and reorder levels to guide purchasing decisions

   • Support stock checks and keep inventory records accurate

   • Flag low stock, delays or supply issues to the relevant team early

2. Procurement and Documentation

   • Raise purchase orders and maintain accurate procurement records and filing

   • Prepare and compile supporting documents such as quotations, purchase requisitions and delivery notes

   • Match purchase orders, delivery orders and invoices for verification and payment

   • Maintain updated supplier and product master data

3. Supplier and Vendor Coordination

   • Follow up with suppliers on order confirmations, lead times and delivery schedules

   • Assist in obtaining quotations and comparing supplier pricing and terms

4. Order Processing

   • Receive, check and key in customer orders accurately into the system

   • Verify pricing, quantities, stock availability and delivery dates before confirming orders

   • Prepare delivery orders, invoices and related paperwork, and follow through to fulfilment

   • Track order status and resolve discrepancies with customers, sales and warehouse teams