Admin

SNOW VILLAGE PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

SNOW VILLAGE PTE. LTD. in Singapore invites an Administrative Assistant who will manage inventory and handle daily paperwork with precision and efficiency.

You will monitor stock levels, coordinate orders with HQ, and maintain accurate records, invoices, POs, and DOs, ensuring smooth operations and compliant documentation.

Ideal candidates are highly organized, detail-oriented, proficient in Excel and Word, and capable of communicating clearly with internal teams.

Qualifications

• High school diploma or equivalent; a higher degree is a plus.
• Experience as Administrative Assistant, Inventory Clerk or similar role.
• Strong proficiency in Microsoft Excel and Word.
• Familiarity with inventory software or ERP systems is a plus.
• Excellent organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Monitor, track, and maintain inventory levels.
• Conduct regular stock checks and inventory audits.
• Coordinate with HQ to place orders and track deliveries.
• Organize outgoing deliveries matched to invoices and POs/DOs.
• Maintain inventory database and generate reports.
• Prepare invoices, POs, and DOs; manage filing and documentation.

Skills

Organizational skills

Attention to detail

Time management

Written communication

Verbal communication

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

ERP systems

Job description

Job Title: Administrative Assistant

Location: 4 Ang mo Kio Ave 12, S569498

Job Type: Full-time

Department: Administration

Job Summary

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will be primarily responsible for managing our inventory and ensuring all daily paperwork and documentation are processed accurately and efficiently. The ideal candidate is proactive, great with numbers and files, and able to keep our operations running smoothly.

Key Responsibilities

Inventory Management

• Monitor, track, and maintain appropriate levels of [office supplies / warehouse stock / materials].
• Conduct regular stock checks and physical inventory audits to ensure system accuracy.
• Liaise with HQ to place orders, and track delivery schedules.
• Organize outgoing deliveries, ensuring they match invoices and purchase orders.
• Update and maintain the inventory database/system in a timely manner.

Paperwork & Documentation

• Prepare, process, and manage daily administrative paperwork, including invoices, purchase orders (POs), and delivery orders (DOs).
• Maintain an organized filing system for both physical documents and digital records.
• Perform accurate data entry and generate regular reports regarding stock levels and administrative expenses.
• Assist in drafting emails, letters, and internal communications as needed.
• Ensure all documentation complies with company policies and procedures.

Requirements & Qualifications

• High school diploma or equivalent; an Associate’s or Bachelor’s degree is a plus.
• Proven experience as an Administrative Assistant, Inventory Clerk, or in a similar clerical role.
• Strong proficiency in Microsoft Office Suite (especially Excel and Word).
• Familiarity with inventory management software or ERP systems is an advantage.
• Excellent organizational and time-management skills.
• High attention to detail, especially when handling numbers and official documents.
• Good written and verbal communication skills.