Global Import & Export Operations Admin

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking an Admin Executive (Import & Export Operations) to manage declarations, purchasing, invoicing and related documentation in a busy operations environment.

Qualifications include administrative experience, familiarity with import/export processes, and basic bookkeeping. Proficiency in Microsoft Office, especially Excel, is essential. Working hours are Mon-Fri 8:00am–5:00pm; Sat 8:00am–3:00pm, with a 1-hour lunch break.

Qualifications

• Experience in administration, purchasing, import/export documentation or related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Excel.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Administration

Purchasing

Import/Export docs

Bookkeeping

MS Excel

Tools

Microsoft Office

Job description

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking an Admin Executive (Import & Export Operations) to manage declarations, purchasing, invoicing and related documentation in a busy operations environment.

Qualifications include administrative experience, familiarity with import/export processes, and basic bookkeeping. Proficiency in Microsoft Office, especially Excel, is essential. Working hours are Mon-Fri 8:00am–5:00pm; Sat 8:00am–3:00pm, with a 1-hour lunch break.