Import & Export Admin Specialist (Operations)

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive to support import and export operations, handling declarations and shipping documentation. The role involves processing purchase orders, supplier payments, matching invoices to POs, and maintaining stock and documentation.

The candidate should have experience in administration, purchasing, and import/export workflows, with basic bookkeeping and strong Excel skills to manage records and reports effectively.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Skills

Microsoft Excel

Microsoft Office

Bookkeeping basics

Job description

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive to support import and export operations, handling declarations and shipping documentation. The role involves processing purchase orders, supplier payments, matching invoices to POs, and maintaining stock and documentation.

The candidate should have experience in administration, purchasing, and import/export workflows, with basic bookkeeping and strong Excel skills to manage records and reports effectively.