Hybrid Project Coordinator & Documentation Specialist

ASIA ASSOCIATION PTE. LTD.; Singapore; Hybrid; SGD 28,000 - 33,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

ASIA ASSOCIATION PTE. LTD. is seeking a Project Assistant in Singapore to provide administrative and operational support to project managers and teams, helping ensure timely delivery and smooth coordination.

Responsibilities include maintaining project docs, tracking timelines, coordinating meetings, liaising with stakeholders, and assisting with procurement and budget tracking as needed.

The role is hybrid, based in Jurong East, with standard hours and a monthly salary of SGD 2,500–3,000.

Qualifications

• Diploma in Business Administration, Project Management, Engineering, Information Technology, or a related field.
• Relevant experience in administrative, coordination, or project support roles is preferred.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Knowledge of cloud-based storage and collaboration platforms such as Google Drive, Microsoft SharePoint, OneDrive, and Dropbox, including file organization, access management, document sharing, and version control.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to work under tight deadlines.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Assist the Project Manager in planning, coordinating, and monitoring project activities.
• Maintain and update project documentation, schedules, reports, and records.
• Track project progress and follow up on action items, deliverables, and deadlines.
• Coordinate meetings, prepare agendas, record minutes, and distribute meeting notes.
• Liaise with internal teams, clients, vendors, and other stakeholders to support project requirements.
• Prepare project status reports and presentations.
• Organize project-related files and ensure proper document control.
• Support procurement, budget tracking, and resource allocation activities when required.
• Identify project risks or issues and escalates them to the Project Manager.
• Perform general administrative duties to support project execution.

Skills

Administrative coordination

MS Office proficiency

Communication skills

Time management

Teamwork

Education

Diploma in Business Administration / Project Management / Engineering / IT

Tools

Google Drive

Microsoft SharePoint

OneDrive

Dropbox

Job description

ASIA ASSOCIATION PTE. LTD. is seeking a Project Assistant in Singapore to provide administrative and operational support to project managers and teams, helping ensure timely delivery and smooth coordination.

Responsibilities include maintaining project docs, tracking timelines, coordinating meetings, liaising with stakeholders, and assisting with procurement and budget tracking as needed.

The role is hybrid, based in Jurong East, with standard hours and a monthly salary of SGD 2,500–3,000.