Hybrid Procurement & Vendor Operations Lead

National Library Board; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

The National Library Board (NLB) invites applications for a procurement/operations role focused on the daily procurement of physical library materials and regulatory services. You will manage contracts, vendor relations, and data-driven insights to improve procurement performance across NLB’s libraries and associated divisions.

The role emphasizes stakeholder engagement, governance, and process improvements, with a contract until 31 December 2027.

Qualifications

• 2 years of relevant experience in acquisition, procurement or operations.
• Excellent communication and stakeholder engagement skills.
• Strong analytical/problem solving and documentation abilities.
• Strong and proactive team player with good networking skills.
• Meticulous and driven to work under pressure and meet deadlines.
• Proficient in Microsoft Excel and QlikSense.
• Familiarity with government procurement processes is advantageous.

Responsibilities

• Manage daily operations and functions for procurement of physical library materials in accordance with approved policies and guidelines as well as the terms and conditions in the contracts.
• Manage and track operational and system related issues to ensure timely resolution by staff or relevant departments.
• Perform data analysis on performance indicators and trends for procurement of library materials and regulatory services.
• Manage contracts on sourcing and supply of library materials with appointed vendors.
• Develop strategic working relationship with vendors.
• Organise quarterly meetings and annual engagement session with vendors.
• Prepare reports for vendors’ meetings and performance.
• Front vendors’ and publishers’ enquiries and feedback.
• Manage daily operations of regulatory services.
• Provide support with regular internal and external audits for procurement of library materials.
• Lead process improvement initiatives and participate in cross functional projects.

Skills

Procurement

Data analysis

Vendor management

Stakeholder engagement

Excel

QlikSense

Regulatory compliance

Tools

QlikSense

Contract management software

Job description

The National Library Board (NLB) invites applications for a procurement/operations role focused on the daily procurement of physical library materials and regulatory services. You will manage contracts, vendor relations, and data-driven insights to improve procurement performance across NLB’s libraries and associated divisions.

The role emphasizes stakeholder engagement, governance, and process improvements, with a contract until 31 December 2027.