Executive/Manager, Resource Acquisition Management

NLB National Library Board; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

The National Library Board (NLB) invites applications for a procurement/operations role focusing on library materials. You will manage daily procurement operations, vendor relations and contract compliance to support our library network and regulatory services.

Ideal candidates will have 2 years in acquisition or procurement, strong Excel and data analysis skills, and the ability to work across teams and with vendors to deliver timely outcomes.

Qualifications

• 2 years of relevant experience in acquisition/procurement or operations.
• Excellent communication and stakeholder engagement skills.
• Strong analytical/problem solving and documentation abilities.
• Strong and proactive team player with good networking skills.
• Meticulous and motivated with ability to work under pressure and meet deadlines.
• Proficient in Microsoft Excel and QlikSense.
• Familiar with government procurement processes is advantageous.

Responsibilities

• Manage daily operations and functions for procurement of physical library materials per policies and contracts.
• Manage and track operational and system-related issues for timely resolution.
• Perform data analysis on performance indicators and trends for procurement and regulatory services.
• Manage contracts on sourcing and supply of library materials with vendors.
• Develop strategic working relationships with vendors.
• Organise quarterly meetings and annual engagement sessions with vendors.
• Prepare reports for vendors' meetings and performance.
• Field inquiries and feedback from vendors and publishers.
• Oversee daily operations of regulatory services.
• Support regular internal and external audits for procurement of library materials.
• Lead process improvement initiatives and participate in cross-functional projects.

Skills

Procurement experience

Communication

Analytical thinking

Team player

Detail-oriented

Excel

Qlik Sense

Government procurement

Tools

Excel

Qlik Sense

Job description

[What the role is]

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore. At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Ignites your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

[What you will be working on]

• Manage daily operations and functions for procurement of physical library materials in accordance with approved policies and guidelines as well as the terms and conditions in the contracts.
• Manage and track operational and system related issues to ensure timely resolution by staff or relevant departments.
• Perform data analysis on performance indicators and trends for procurement of library materials and regulatory services.
• Manage contracts on sourcing and supply of library materials with appointed vendors.
• Develop strategic working relationship with vendors.
• Organise quarterly meetings and annual engagement session with vendors.
• Prepare reports for vendors' meetings and performance.
• Front vendors' and publishers' enquiries and feedback.
• Manage daily operations of regulatory services.
• Provide support with regular internal and external audits for procurement of library materials.
• Lead process improvement initiatives and participate in cross functional projects.

[What we are looking for]

• Preferably with 2 years of relevant experience in an acquisition, procurement or operations role.
• Excellent communication and stakeholder engagement skills.
• Strong analytical/problem solving and documentation abilities.
• Strong and proactive team player with good networking skills.
• Meticulous and strong motivated individual with drive to work effectively under pressure and meet deadlines.
• Proficient in Microsoft Office applications in particular Excel and QlikSense.
• Familiar with government procurement processes is advantageous.

Location: Library Supply Centre, 3 Changi South Street 2 S486548

Division: Resource Discovery and Management Division / Resource Management

The successful applicant will be appointed on contract till 31 Dec 2027.

http://jobs.careers.gov.sg