Executive/Manager, Resource Acquisition Management

NLB Singapore; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Job summary

The National Library Board (NLB) in Singapore is seeking an experienced procurement and operations professional to manage daily operations for the procurement of physical library materials and regulatory services, ensuring compliance with policies and contracts.

You will analyse performance data, maintain vendor relationships, coordinate audits, and drive process improvements across cross-functional teams in a hybrid work environment.

Qualifications

• Preferably with 2 years of relevant experience in an acquisition, procurement or operations role.
• Excellent communication and stakeholder engagement skills.
• Strong analytical/problem solving and documentation abilities.
• Strong and proactive team player with good networking skills.
• Meticulous and motivated individual with drive to work effectively under pressure and meet deadlines.
• Proficient in Microsoft Office applications in particular Excel and QlikSense.
• Familiar with government procurement processes is advantageous.

Responsibilities

• Manage daily operations and functions for procurement of physical library materials in accordance with approved policies and guidelines as well as the terms and conditions in the contracts
• Manage and track operational and system related issues to ensure timely resolution by staff or relevant departments
• Perform data analysis on performance indicators and trends for procurement of library materials and regulatory services.
• Manage contracts on sourcing and supply of library materials with appointed vendors
• Develop strategic working relationship with vendors
• Organise quarterly meetings and annual engagement session with vendors
• Prepare reports for vendors’ meetings and performance
• Front vendors’ and publishers’ enquiries and feedback
• Manage daily operations of regulatory services
• Provide support with regular internal and external audits for procurement of library materials
• Lead process improvement initiatives and participate in cross functional projects

Skills

Communication

Stakeholder engagement

Analytical thinking

Documentation

Team player

Networking

Deadline-driven

Excel

QlikSense

Government procurement

Tools

Excel

QlikSense

Job description

[What the role is]

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

[What the role is]

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Ignites your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

You will manage the daily operations of acquisitions of purchased library materials and regulatory services for NLB, which contributes to NLB’s Learning Marketplace.

What you will be working on

• Manage daily operations and functions for procurement of physical library materials in accordance with approved policies and guidelines as well as the terms and conditions in the contracts
• Manage and track operational and system related issues to ensure timely resolution by staff or relevant departments
• Perform data analysis on performance indicators and trends for procurement of library materials and regulatory services.
• Manage contracts on sourcing and supply of library materials with appointed vendors
• Develop strategic working relationship with vendors
• Organise quarterly meetings and annual engagement session with vendors
• Prepare reports for vendors’ meetings and performance
• Front vendors’ and publishers’ enquiries and feedback
• Manage daily operations of regulatory services
• Provide support with regular internal and external audits for procurement of library materials
• Lead process improvement initiatives and participate in cross functional projects

What we are looking for

• Preferably with 2 years of relevant experience in an acquisition, procurement or operations role
• Excellent communication and stakeholder engagement skills
• Strong analytical/problem solving and documentation abilities
• Strong and proactive team player with good networking skills
• Meticulous and strong motivated individual with drive to work effectively under pressure and meet deadlines.
• Proficient in Microsoft Office applications in particular Excel and QlikSense
• Familiar with government procurement processes is advantageous

Location: Library Supply Centre, 3 Changi South Street 2 S486548

Division: Resource Discovery and Management Division / Resource Management

The successful applicant will be appointed on contract till 31 Dec 2027.