Executive/Manager, Resource Acquisition Management

National Library Board; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

The National Library Board (NLB) invites applications for a procurement/operations role focused on the daily procurement of physical library materials and regulatory services. You will manage contracts, vendor relations, and data-driven insights to improve procurement performance across NLB’s libraries and associated divisions.

The role emphasizes stakeholder engagement, governance, and process improvements, with a contract until 31 December 2027.

Qualifications

• 2 years of relevant experience in acquisition, procurement or operations.
• Excellent communication and stakeholder engagement skills.
• Strong analytical/problem solving and documentation abilities.
• Strong and proactive team player with good networking skills.
• Meticulous and driven to work under pressure and meet deadlines.
• Proficient in Microsoft Excel and QlikSense.
• Familiarity with government procurement processes is advantageous.

Responsibilities

• Manage daily operations and functions for procurement of physical library materials in accordance with approved policies and guidelines as well as the terms and conditions in the contracts.
• Manage and track operational and system related issues to ensure timely resolution by staff or relevant departments.
• Perform data analysis on performance indicators and trends for procurement of library materials and regulatory services.
• Manage contracts on sourcing and supply of library materials with appointed vendors.
• Develop strategic working relationship with vendors.
• Organise quarterly meetings and annual engagement session with vendors.
• Prepare reports for vendors’ meetings and performance.
• Front vendors’ and publishers’ enquiries and feedback.
• Manage daily operations of regulatory services.
• Provide support with regular internal and external audits for procurement of library materials.
• Lead process improvement initiatives and participate in cross functional projects.

Skills

Procurement

Data analysis

Vendor management

Stakeholder engagement

Excel

QlikSense

Regulatory compliance

Tools

QlikSense

Contract management software

Job description

What the role is:

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Ignites your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

You will manage the daily operations of acquisitions of purchased library materials and regulatory services for NLB, which contributes to NLB’s Learning Marketplace.

What you will be working on:

• Manage daily operations and functions for procurement of physical library materials in accordance with approved policies and guidelines as well as the terms and conditions in the contracts
• Manage and track operational and system related issues to ensure timely resolution by staff or relevant departments
• Perform data analysis on performance indicators and trends for procurement of library materials and regulatory services.
• Manage contracts on sourcing and supply of library materials with appointed vendors
• Develop strategic working relationship with vendors
• Organise quarterly meetings and annual engagement session with vendors
• Prepare reports for vendors’ meetings and performance
• Front vendors’ and publishers’ enquiries and feedback
• Manage daily operations of regulatory services
• Provide support with regular internal and external audits for procurement of library materials
• Lead process improvement initiatives and participate in cross functional projects

What we are looking for:

• Preferably with 2 years of relevant experience in an acquisition, procurement or operations role
• Excellent communication and stakeholder engagement skills
• Strong analytical/problem solving and documentation abilities
• Strong and proactive team player with good networking skills
• Meticulous and strong motivated individual with drive to work effectively under pressure and meet deadlines.
• Proficient in Microsoft Office applications in particular Excel and QlikSense
• Familiar with government procurement processes is advantageous

Location: Library Supply Centre, 3 Changi South Street 2 S486548

Division: Resource Discovery and Management Division / Resource Management

The successful applicant will be appointed on contract till 31 Dec 2027.

About National Library Board

To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society.If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.