Hybrid Logistics Admin Coordinator - Bonus

Hsien Shih Logistics Pte Ltd; Singapore; Hybrid; SGD 36,000 - 54,000; Full time

Benefits offered by this job

Hybrid Working Arrangement

Career Development Opportunities

Birthday Leave

Performance Bonus

Job summary

Hsien Shih Logistics Pte Ltd is seeking a proactive Administrative Executive to support Logistics & Supply Chain operations by coordinating shipments, managing documentation, liaising with stakeholders, and ensuring smooth daily operations.

Responsibilities include coordinating inbound and outbound shipments, preparing invoices and packing lists, maintaining accurate records, and providing timely updates to internal teams and customers to ensure reliable service.

Qualifications

• Proficient in MS Office (Excel, Word, Outlook) with good data entry and filing skills.
• Fluent Mandarin Chinese for effective communication with HQ, suppliers and customers.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent problem-solving, decision-making and customer service orientation.

Responsibilities

• Coordinate and manage inbound and outbound shipments to ensure timely delivery and efficient logistics operations.
• Prepare and issue Statements of Account (SOA) to customers and follow up on outstanding payments.
• Plan, schedule, track, and monitor shipments with regular status updates to internal teams and customers.
• Collaborate with suppliers, freight forwarders, warehouse personnel, transport providers, and other stakeholders.
• Maintain logistics documentation including invoices, packing lists, bills of lading, and customs-related documents.
• Inspect incoming goods, identify damaged items, notify relevant departments, and coordinate resolution.
• Monitor routes, optimize delivery schedules, and resolve logistics issues.
• Work with warehouse and operations teams to meet delivery requirements.
• Monitor and manage company email inbox, respond to enquiries promptly.
• Attend to customer enquiries via phone, email, and other channels with timely updates.
• Assist in procurement planning and implement process improvements.
• Maintain vehicle documentation (insurance, road tax, inspections, permits) for regulatory compliance.
• Perform data entry, filing, record keeping, and general administrative duties.
• Ensure compliance with company policies and import/export regulations.
• Perform other duties as assigned by Management.

Skills

Microsoft Office

Mandarin Chinese

Organizational skills

Multitasking

Customer service

Tools

Microsoft Excel

Outlook

Word

Job description

Hsien Shih Logistics Pte Ltd is seeking a proactive Administrative Executive to support Logistics & Supply Chain operations by coordinating shipments, managing documentation, liaising with stakeholders, and ensuring smooth daily operations.

Responsibilities include coordinating inbound and outbound shipments, preparing invoices and packing lists, maintaining accurate records, and providing timely updates to internal teams and customers to ensure reliable service.