Hybrid Administrative Manager & Executive Assistant

jk & t equipment pte. ltd.; Singapore; Hybrid; SGD 55,000 - 85,000; Full time

Job summary

jk & t equipment pte. ltd. in Singapore is seeking an Administrative Manager / Executive Assistant to keep operations running smoothly, blending office management with executive support in a hybrid setup.

You will coordinate the director's calendar and travel, prepare reports and presentations, manage vendor relationships, HR tasks, and basic bookkeeping support, with discretion handling confidential information.

Qualifications

• Diploma or Degree in Business Administration, Management, or a related field.
• 3–5 years in an administrative, EA, office management or operations role.
• Strong organizational skills with attention to detail.
• Proficiency in MS Office and Google Workspace; comfortable learning new tools.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work independently with minimal supervision.
• Discretion and professionalism when handling sensitive information.
• Prior SME experience is a plus.

Responsibilities

• Manage the founder/director's calendar, meetings, and travel arrangements.
• Prepare correspondence, presentations, reports, and meeting minutes.
• Act as a gatekeeper and point of contact for internal and external stakeholders.
• Handle confidential information with discretion.
• Oversee day-to-day office operations, vendor relationships, and suppliers.
• Coordinate HR-related administrative tasks (onboarding, leave tracking, basic payroll support).
• Assist invoicing, expense tracking, and basic bookkeeping coordination.
• Coordinate cross-functional projects and follow up on action items.

Skills

Strong organizational skills

Excellent written & verbal comms

Attention to detail

Multitasking & prioritization

Discretion & professionalism

Education

Diploma or Degree in Business Administration/Management

Tools

Microsoft Office

Google Workspace

Job description

jk & t equipment pte. ltd. in Singapore is seeking an Administrative Manager / Executive Assistant to keep operations running smoothly, blending office management with executive support in a hybrid setup.

You will coordinate the director's calendar and travel, prepare reports and presentations, manage vendor relationships, HR tasks, and basic bookkeeping support, with discretion handling confidential information.