Human Resources Payroll Executive

Sincere Healthcare Group; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Sincere Healthcare Group is seeking an experienced HR Payroll Executive to manage end-to-end payroll processing for Singapore and Malaysia, ensuring accuracy and timely payments. You will handle CPF, EPF, SDL, tax reporting, and statutory obligations while maintaining meticulous payroll records.

The role requires at least 3 years of hands-on payroll experience in both countries, with strong Excel and payroll software skills.

Qualifications

• Minimum 3 years hands-on payroll experience in Singapore and Malaysia.
• Strong knowledge of CPF, SDL, EPF, SOCSO, PCB/MTD and related acts.
• Experience with HR/payroll software and Excel.
• Able to work independently and meet deadlines.
• Confidential payroll data handling.

Responsibilities

• Process end-to-end monthly payroll for Singapore and Malaysia.
• Calculate salaries, overtime, allowances, bonuses, deductions.
• Maintain payroll records and reconcile transactions.
• Handle payroll adjustments for hires, resignations, changes.
• Prepare monthly payroll summaries and reports.
• Respond to employee enquiries on salaries and taxes.
• Assist audits and ensure compliance.

Skills

Numerical accuracy

Attention to detail

Problem-solving

Communication skills

Interpersonal skills

Excel proficiency

Education

Diploma or Degree in HR/Accounting/Finance/Business Administration

Tools

HR/payroll software

Microsoft Excel

Job description

Are you confident managing payroll across Singapore and Malaysia?

We're looking for a detail-oriented and experienced HR Payroll Executive who understands the complexities of payroll processing, statutory contributions and employment tax regulations in both countries.

If you're meticulous with numbers, knowledgeable about payroll compliance and able to manage payroll independently, we'd love to hear from you!

Key Responsibilities

1. Payroll Processing & Administration

• Manage end-to-end monthly payroll processing for employees in Singapore and Malaysia, ensuring accuracy and timely payment.
• Calculate salaries, overtime, allowances, bonuses, commissions, claims, deductions and final salary payments.
• Maintain accurate payroll records and ensure proper reconciliation of payroll transactions.
• Manage payroll adjustments for new hires, resignations, salary revisions and other employment changes.

2. Statutory Compliance & Tax Reporting

• Ensure compliance with Singapore Employment Act, CPF regulations and applicable payroll requirements.
• Manage CPF contributions and other applicable statutory payments, including Skills Development Levy (SDL).
• Prepare and submit annual employment income reporting to IRAS, including IR8A and Auto-Inclusion Scheme (AIS) submissions.
• Handle employee tax clearance (IR21) where applicable.

Malaysia

• Ensure compliance with Malaysia Employment Act 1955 and applicable employment and payroll regulations.
• Manage statutory contributions and deductions, including EPF (KWSP), SOCSO (PERKESO), Employment Insurance System (EIS) and Monthly Tax Deduction (PCB/MTD).
• Prepare and coordinate statutory submissions and annual tax reporting, including EA Forms, Form E and CP8D, as applicable.
• Keep updated with changes in Malaysian payroll legislation and statutory contribution requirements.

3. Payroll Reporting & HR Support

• Prepare monthly payroll summaries, reconciliations and reports for Finance and Management.
• Maintain accurate employee payroll information in HR and payroll systems.
• Support payroll-related audits and ensure proper documentation.
• Respond to employee enquiries regarding salaries, deductions, tax matters and statutory contributions.
• Review and improve payroll processes to strengthen accuracy, efficiency and compliance.

Requirements

• Diploma or Degree in Human Resource Management, Accounting, Finance, Business Administration or a related field.
• Minimum 3 years of hands‑on payroll experience, with practical knowledge of both Singapore and Malaysia payroll regulations.
• Strong working knowledge of:
• Singapore: CPF, SDL, IRAS, IR8A, AIS and IR21.
• Malaysia: EPF, SOCSO, EIS, PCB/MTD, LHDN, EA Forms and Form E.
• Familiar with the Singapore Employment Act and Malaysia employment legislation.
• Experience using HR and payroll software, with good proficiency in Microsoft Excel.
• Strong numerical accuracy, attention to detail and problem‑solving skills.
• Able to work independently, manage deadlines and handle confidential payroll information responsibly.
• Good communication and interpersonal skills.

Candidates with direct experience managing payroll for both Singapore and Malaysia will be strongly preferred.

Sincere Healthcare Group is a growing specialist healthcare group with operations in Singapore and Malaysia, providing services across women's health, fertility, reproductive medicine and other specialist medical disciplines.

As our healthcare network expands, we're strengthening our corporate support functions to ensure our teams are well supported.

Join us and play an important role in maintaining accurate, timely and compliant payroll operations across both countries.

Interested to join us?

We welcome candidates who take pride in accuracy, understand payroll compliance and enjoy taking ownership of their work.