HR Senior Executive / Executive (Payroll, Compensation & Benefits)

Private Advertiser; Singapore; On-site; SGD 54,000 - 80,000; Full time

Job summary

Private Advertiser in Singapore is seeking a dedicated HR Senior Executive/Executive (Payroll, Compensation & Benefits) to support a growing healthcare organisation. You will manage the full payroll function while supporting compensation and benefits administration, workforce planning, work pass matters, statutory reporting and HR operations.

As a key member of the HR team, you will partner with stakeholders to ensure accuracy, compliance and timely payroll processing, while driving efficiency

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration or related discipline.
• Minimum 3 years of relevant HR experience, including end-to-end payroll.
• Solid knowledge of Singapore payroll practices, CPF, IRAS, Employment Act and MOM work pass regulations.
• Experience in healthcare sector is advantageous.

Responsibilities

• Handle end-to-end monthly payroll, including attendance, overtime, allowances, claims, leave and movements.
• Administer compensation and benefits, annual salary reviews, promotions and bonuses.
• Support manpower budgeting, forecasting and cost variance analysis.
• Manage work pass applications, renewals, and regulatory coordination with authorities.
• Maintain leave records, carry-forward, encashment and year-end processes.
• Ensure CPF, income tax submissions and regulatory compliance.
• Prepare HR reports and maintain data integrity across HRIS and payroll systems.
• Identify process improvements for payroll, compensation and HR operations.

Skills

Payroll expertise

Data analysis

Attention to detail

Stakeholder collaboration

Strong communication

Education

Diploma or Degree in HRM/BA or related

Job description

About the role

We are looking for a dedicated and detail-oriented HR Senior Executive / Executive (Payroll, Compensation & Benefits) to support our growing healthcare organisation. This role is ideal for an HR professional with strong payroll expertise who enjoys working with data, ensuring compliance, and partnering stakeholders to deliver effective HR services.

As a key member of the HR team, you will manage the full payroll function while supporting compensation and benefits administration, workforce planning, work pass matters, statutory reporting and HR operations.

Key responsibilities:

1) Payroll Administration

• Handle the end-to-end monthly payroll process, including the verification of attendance, overtime, allowances, claims, leave and employee movements.

• Perform payroll calculations, adjustments, reconciliations and validation checks, and ensure timely salary disbursement.

• Ensure accurate statutory deductions and reporting, maintain complete payroll records, and address payroll-related queries with relevant parties.

2) Compensation & Benefits

• Administer employee compensation, medical insurance and benefit programmes in accordance with organisational policies.

• Coordinate annual salary review, promotion and bonus exercises, including data preparation, approvals and employee documentation.

• Support salary benchmarking and periodic policy reviews, while maintaining accurate and confidential compensation and benefits records.

3) Manpower Budgeting & Forecasting

• Support annual manpower budgeting and workforce planning exercises.

• Prepare payroll and manpower cost forecasts and projections.

• Monitor manpower expenditure and provide variance analysis.

• Prepare workforce and compensation data to support management decision-making.

4) Foreign Workforce & Regulatory Administration

• Manage work pass applications, renewals, amendments and cancellations, and administer foreign workforce quotas and related approvals.

• Monitor work pass validity and regulatory requirements, coordinate required medical examinations, and liaise with HODs, agencies, MOM and relevant authorities.

• Oversee staff accommodation arrangements, inspections and maintenance, and maintain accurate work pass and accommodation records.

5) Leave Administration

• Maintain accurate leave records and monitor leave utilisation.

• Administer leave carry-forward, encashment and year-end leave exercises.

• Coordinate year-end closing, reconcile leave balances, resolve discrepancies and prepare required reports.

6) Compliance & Professional Registration

• Ensure timely and accurate CPF, employee income, tax clearance and other statutory or government submissions.

• Monitor regulatory changes and ensure compliance with applicable employment legislation, statutory requirements and Healthcare Services Act requirements.

• Coordinate Singapore Nursing Board (SNB) registration and practising certificate renewals, and support audits, inspections and regulatory reviews with proper documentation.

7) HR Reporting & Administration

• Prepare and analyse regular and ad hoc HR reports on payroll, headcount, compensation, benefits, leave, manpower costs and workforce matters.

• Maintain accurate employee records and data integrity across HRIS, payroll and related systems, ensuring confidentiality and security.

• Administer employment documentation and employee lifecycle transactions, including appointments, movements, renewals and cessations.

8) HR Operations, Projects & Process Improvement

• Administer HR-related government grants and support the implementation and review of HR policies, procedures and processes.

• Identify and implement improvements to payroll, compensation and benefits, HR administration, HRIS and digital processes.

• Support organisational projects and other duties assigned by the Supervisor.

Requirements:

• Diploma or Degree in Human Resource Management, Business Administration or a related discipline.

• Minimum 3 years of relevant HR experience, including hands-on end-to-end payroll administration.

• Sound knowledge of Singapore payroll practices, CPF, IRAS requirements, the Employment Act and MOM work pass regulations.

• Sound knowledge of AIC schemes and Singapore Nursing Board processes will be an advantage.

• Strong numerical, analytical and problem-solving skills with a high level of accuracy and attention to detail.

• Good planning and organisational skills, with the ability to manage competing deadlines.

• High level of integrity and ability to handle confidential information with discretion.

• Strong interpersonal and communication skills with a service-oriented mindset.

• Ability to work independently and collaboratively with stakeholders at all levels.

• Experience in the healthcare sector will be an advantage.