Human Resource Executive

YSB CONSTRUCTION & TRADING PTE LTD; Singapore; On-site; SGD 60,000 - 75,000; Full time

Job summary

YSB CONSTRUCTION & TRADING PTE LTD is seeking a seasoned Human Resource Executive to oversee HR operations across construction, mechanical, electrical, and maintenance divisions in Singapore. You will manage manpower planning, recruitment, employee administration, welfare, and statutory compliance in alignment with company policies and MOM regulations.

Responsibilities include end-to-end recruitment, work pass administration, HR records management, performance appraisals, and employee relations.

Qualifications

• Diploma or Degree in HRM, Business Administration, or related discipline.
• Minimum 4–5 years of HR experience, preferably in construction/engineering.
• Familiarity with Singapore MOM regulations and foreign worker admin.
• Experience with HRIS systems; Opensoft knowledge is a plus.
• Good communication, interpersonal and organizational skills.

Responsibilities

• Oversee end-to-end recruitment: ads, screening, interviews, and hiring administration.
• Handle work pass applications, renewals, and cancellations (WP, S Pass, EP).
• Coordinate with agencies and deploy office/site personnel; maintain manpower records and org charts.
• Administer employee records, contracts, and HR databases; manage leave, insurance, claims, and entitlements.
• Prepare HR letters for confirmation, transfer, promotion, warning and termination; ensure PDPA compliance.
• Coordinate annual performance appraisals and KPI/evaluation records; prepare related reports.
• Handle employee enquiries, grievances, and disciplinary matters; organise staff events and welfare activities.
• Ensure statutory compliance with MOM/ICA; maintain documentation for ISO audits and HR audits.
• Prepare HR reports on headcount, turnover, absenteeism and manpower costs; monitor budgets.
• Manage foreign worker admin: IPA, passes, renewals, cancellations, repatriation; liaison with dormitories and Safety Officers.
• Support HR policy reviews, SOP updates, and HR IT systems (e-Leave, e-Claims, e-Attendance); assist ISO audits.
• Coordinate with Finance, IT, Safety, and Project teams on manpower matters; support transfers between divisions.

Skills

Recruitment

Employee relations

Performance management

HR administration

Communication

Education

Diploma/degree in HRM or Business Administration

Tools

Opensoft

Microsoft Office

Job description

TheHuman Resource Executive oversees HR operations, including manpower planning,recruitment, employee administration, welfare, and statutory compliance acrossthe Company's construction, mechanical, electrical, and maintenance divisions,ensuring effective workforce management and adherence to company policies andSingapore regulations.

Key Responsibilities

• 1. Recruitment & Onboarding
  • Manage end-to-end recruitment, including job advertisements, candidate screening, interviews, and hiring administration.
  • Handle work pass applications, renewals, and cancellations (WP, S Pass, and EP).
  • Liaise with recruitment agencies and coordinate the deployment of office and site personnel.
  • Maintain manpower records, project manpower allocation, and organizational charts.
• 2. HR Administration & EmployeeRecords
  • Maintain employee records, employment contracts, and HR databases in Opensoft (digital and hardcopy).
  • Administer employee benefits, including leave, insurance, medical claims, and other entitlements.
  • Prepare HR-related letters for confirmation, transfer, promotion, warning, and termination.
  • Ensure employee information is handled confidentially in accordance with PDPA and company policies.
• 3. Performance Management
  • Coordinate annual performance appraisals and maintain KPI and evaluation records.
  • Prepare performance reports to support management recommendations on increments, bonuses, and promotions.
• 4. Employee Relations & Welfare
  • Handle employee enquiries, grievances, and disciplinary matters fairly and promptly.
  • Organize staff engagement and welfare activities, including annual dinners, festive events, and long-service awards.
  • Support management in implementing HR policies and maintaining a positive working environment.
• 5. Statutory Compliance & Reporting
  • Ensure compliance with MOM, ICA, and other relevant statutory requirements.
  • Maintain documentation for statutory inspections, ISO audits, and internal HR audits.
  • Prepare HR reports covering headcount, turnover, absenteeism, and manpower costs.
• 6. Foreign Worker Administration &Construction Workforce Management
  • Manage foreign worker administration, including IPA, work pass issuance, renewals, cancellations, and repatriation.
  • Coordinate with dormitory operators, Safety Officers, and Site Administrators on worker accommodation and welfare.
  • Monitor worker insurance, medical examinations, security bonds, and related statutory requirements.
• 7. HR Policy & System Improvement
  • Assist in reviewing and updating HR policies, SOPs, and employee handbooks.
  • Maintain HR digital systems, including e-Leave, e-Claims, and e-Attendance.
  • Support ISO audits and HR process improvement initiatives.
• 8. Coordination & Support
  • Coordinate with Finance, IT, Safety, and Project teams on HR and manpower matters.
  • Support office and site teams on manpower requests, deployment, and transfers between divisions.
  • Perform other HR-related duties and ad hoc assignments as required.

Requirements & Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 4-5 years of relevant HR experience, preferably in the construction or engineering industry.
• Familiarity with Singapore MOM regulations and foreign worker administration.
• Experience with HRIS systems; knowledge of Opensoft will be an advantage.
• Good communication, interpersonal, and organizational skills.
• Proficient in Microsoft Office and able to work independently.