Senior HR Executive

NORTRANS OFFSHORE II PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

NORTRANS OFFSHORE II PTE. LTD. in Singapore seeks a Senior HR Executive to own end-to-end HR administration, payroll processing, policy development, and recruitment for a lean, internationally active team.

The successful candidate will advise management on HR matters, drive process improvements, ensure MOM/IRAS compliance, and build strong relationships with stakeholders while maintaining accurate employee records and delivering timely HR services.

Qualifications

• Bachelor's degree in Human Resource Management, Business Administration, or related discipline.
• IHRP-CP certification or equivalent is strongly preferred.

Responsibilities

• Oversee end-to-end HR administration: onboarding, contracts, transfer, and offboarding.
• Maintain accurate HRIS records and custodian of HR data.
• Draft and review employment contracts and HR correspondence.
• Oversee leave, medical certificates, and attendance; resolve discrepancies.
• Manage staff insurance programmes and broker liaison.
• Lead annual performance appraisal cycle and calibration.
• Process monthly payroll end-to-end with accuracy and timeliness.
• Administer CPF, IRAS submissions, MOM passes, and statutory filings.
• Lead salary benchmarking and compensation reviews.

Skills

Payroll management

Regulatory compliance

HR policies

Stakeholder management

Process improvement

HRIS proficiency

Attention to detail

Communication skills

Education

Bachelor's degree in HRM/BA

IHRP-CP certification

Tools

Talenox

Excel

MS Office

Job description

We are seeking an experienced Senior HR Executive to lead the full spectrum of HR administration and business processes for the company. The role owns payroll compliance, policy development, and recruitment - and is expected to operate with a high degree of independence, advising management on HR matters and driving process improvements across a lean, internationally active team.

Key Responsibilities

HR Administration

• Own the end-to-end employee lifecycle: onboarding, contract preparation, confirmation, transfer, and offboarding
• Maintain accurate employee records in the HRIS and serve as the custodian of all HR data
• Draft and review employment contracts and other HR correspondence
• Oversee leave, medical certificate, and attendance administration; resolve discrepancies with department heads
• Manage staff insurance programmes (Group Medical, Group Term Life, Work Injury Compensation) including broker liaison, renewals, and claims
• Lead the annual performance appraisal cycle: framework, scheduling, documentation, and calibration support

Payroll & Benefits

• Process monthly payroll end-to-end with full accountability for accuracy and timeliness, including variable components
• Administer CPF contributions, IR8A and AIS submissions, and all statutory tax filings in compliance with IRAS requirements
• Manage NS makeup pay claims, government-reimbursed parental leave, and related MOM submissions
• Lead annual salary benchmarking and compensation review, and advise management on market positioning
• Review employee expense claims and coordinate timely reimbursement with Finance

HR Business Process & Compliance

• Own and maintain the Employee Handbook, HRSOPs, and all people policies; proactively update for legislative changes
• Monitor and ensure compliance with MOM, CPF Board, IRAS, and other regulatory bodies; brief management on implications
• Serve as the primary HR point of contact for internal and external audits
• Identify and implement process improvements and automation opportunities across HR workflows
• Produce HR management reports covering headcount, attrition, leave utilisation, and cost metrics
• Lead HR initiatives including training and development programmes, employee engagement, and welfare benefits

Recruitment & Talent

• Lead end-to-end recruitment: job design, sourcing, screening, interviewing, offer management, and onboarding handover
• Partner with department heads on workforce planning and job design
• Build talent pipelines and maintain recruitment metrics to support headcount planning

Qualifications

• Bachelor's degree in Human Resource Management, Business Administration, or a related discipline
• IHRP-CP certification or equivalent is strongly preferred

Experience

• Minimum 5-7 years of progressive HR generalist experience in Singapore
• Proven track record in payroll management, CPF compliance, and MOM work pass administration
• Prior exposure to the maritime, offshore sector is an advantage
• Experience advising senior management on employment matters, compensation reviews, or HR strategy

Skills & Competencies

• Deep working knowledge of Singapore employment law, CPF regulations, MOM work pass frameworks, and IRAS compliance
• Proficiency in HRIS and payroll platforms (e.g., Talenox or equivalent)
• Ability to work independently with minimal supervision and exercise sound judgement on sensitive HR matters
• Highly organised, with strong attention to detail and the ability to manage competing priorities under time pressure
• Discretion and professionalism in handling confidential information
• Strong written and verbal communication skills; able to engage credibly with senior stakeholders
• Continuous improvement mindset with the initiative to drive change in a lean environment