HSQE Coordinator

Talent-Merge Pte Ltd; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

Talent-Merge Pte Ltd in Singapore seeks an HSQE specialist to oversee the implementation and administration of health, safety, quality and environmental procedures for maritime operations. The role focuses on ensuring compliance with ISM/ISPS/MLC and ISO standards, with emphasis on documentation and audits across the fleet.

The candidate will manage HSQE records, coordinate internal and external audits, and drive continuous improvement in safety, environmental protection and cybersecurity across

Qualifications

• Experience implementing HSQE procedures and regulatory compliance.
• Strong documentation and recordkeeping abilities.
• Proven ability to conduct audits and drive corrective actions.
• Good communication and teamwork skills.

Responsibilities

• Oversee HSQE implementation and administration to meet maritime regs and standards.
• Organise HSQE documentation, databases and tracking systems.
• Review vessel compliance records including work/rest hours and testing.
• Coordinate internal and external audits (ISM/ISPS/MLC/ISO/TMSA).
• Track audits, certifications and corrective actions with timelines.
• Document incidents and assist investigations and emergency drills.
• Disseminate safety advisories and regulatory updates fleet‑wide.
• Prepare HSQE KPIs and management review materials.
• Collaborate with vessel personnel, class societies and service providers.

Skills

HSQE management

Maritime regulation

ISO standards

Audit coordination

MS Office

Education

GCE O-Level

Maritime/Engineering Diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Job Information

Shipping/Marine

Salary Range S$3,000-$4,000

Job Description

• Oversee the implementation and administration of Health, Safety, Quality and Environmental (HSQE) procedures to ensure compliance with maritime regulations and company standards.
  
• Organise and update HSQE documentation, databases and tracking systems, ensuring accurate recordkeeping and timely resolution of outstanding matters.
  
• Review vessel compliance records, including work/rest hours, medical documentation, drug and alcohol testing, and port- and flag-state inspection findings.
  
• Facilitate internal and external audits, including ISM, ISPS, MLC, ISO and TMSA assessments, ensuring proper documentation and follow-up actions.
  
• Track vessel audits, inspections, certifications and corrective actions to ensure identified deficiencies are addressed within established timelines.
  
• Document incidents, accidents and non-conformities while assisting with investigations, corrective measures and ship-shore emergency preparedness exercises.
  
• Circulate safety advisories, fleet notifications, regulatory updates and lessons learned to promote continuous HSQE awareness across the fleet.
  
• Prepare HSQE performance reports, management review materials, key performance indicators (KPIs) and other operational compliance summaries.
  
• Collaborate with vessel personnel, technical superintendents, classification societies, flag administrations and external service providers on HSQE-related matters.
  
• Arrange HSQE documentation and regulatory records for newly managed vessels while contributing to continuous improvement initiatives in safety, environmental protection and cybersecurity.
  

Requirements

• Minimum 4–5 years of relevant experience for GCE O-Level holders, and minimum 2 years of relevant experience for Maritime/ Engineering Diploma holders
  
• Familiar with maritime regulatory frameworks, including ISM, ISPS, MLC, Port State Control (PSC), flag-state requirements and ship management documentation
  
• Good knowledge of ISO 9001, ISO 18001 and ISO 45001 standards
  
• Strong organisational skills, able to meet deadlines and work effectively in a fast-paced environment with strong proficiency in Microsoft Excel, Word and PowerPoint
  
• Good interpersonal skills, proactive and able to work both independently and collaboratively