HSQE Coordinator

GOODWOOD SHIP MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 50,000 - 84,000; Full time

Job summary

GOODWOOD SHIP MANAGEMENT PTE. LTD. is seeking an HSQE Administrator to coordinate compliance, records, and vessel/shore follow-up in a fast-paced maritime environment. You will maintain audit-ready trackers and support internal and external audits.

You will monitor ISM/ISPS/MLC-related items, liaise with vessels, class, flag administrations, labs, and internal departments while promoting a culture of health, safety, quality, environmental responsibility, and cyber security.

Qualifications

• Proficiency with MS Excel, Word and PowerPoint.
• Able to work under deadlines and manage multiple tasks.
• Clear and proactive communication across teams.
• Team player who collaborates effectively with vessel and shore teams.

Responsibilities

• Coordinate HSQE compliance, records, monitoring and vessel/shore follow-up.
• Support daily HSQE activities; collect and track vessel records, acknowledgements, actions and evidence.
• Maintain audit-ready electronic trackers for audits, inspections, incidents, drills, circulars and statutory documents; follow up overdue items.
• Monitor work/rest-hour exceptions, Masters Reviews, medical records, drug/alcohol testing, and port-/flag-state inspections, escalation and closure.

Skills

MS Excel

MS Word

PowerPoint

Teamwork

Communication

Organisational skills

Education

GCE O-Level / equivalent

Maritime / Engineering diploma

Job description

• Coordinate HSQE compliance, records, monitoring and vessel/shore follow-up.
• Support daily HSQE activities; collect and track vessel records, acknowledgements, actions and evidence.
• Maintain audit-ready electronic trackers for audits, inspections, incidents, drills, circulars and statutory documents; follow up overdue items.
• Monitor work/rest-hour exceptions, Master's Reviews, medical records, drug/alcohol testing, and port-/flag-state inspections, escalation and closure.
• Plan and execute internal audits in the office in co-operation with the HSQE Manager.
• Maintain HSQE Management System records.
• Coordinate external ISM, ISPS and MLC audits.
• Assist HSQE manager for external ISO audits and TMSA audits.
• Monitor internal, navigational, mooring, cargo audits: upkeep certificates and records; ensure reports and closure evidence are filed.
• Register incidents, accidents and corrective actions; support ship-shore emergency drills; distribute and track safety flashes, fleet memoranda, campaigns, lessons learned and circulars.
• Compile management-review, meeting, Bimco/Intertanko KPI and other performance data.
• Compile incidents, non-conformities, audits, inspections, drills, observations, risk assessments, minutes, actions etc.
• Liaise with vessels, superintendents, class, flag administrations, agents, laboratories, medical providers and internal departments.
• Track senior-management vessel visits and maintain records.
• Set up HSQE records and coordinate preparation/filing of required plans, posters, booklets, complaint procedures, takeover documents, MLC/DMLC and SEEMP records for newly managed vessels.
• Maintain the office library in liaison with various departments.
• Take active part in the Health, Safety, Quality, Environmental, Energy and Cyber Security Culture within the Company.
• Any ad-hoc duties as assigned

Qualifications and Experience:

• GCE O-Level/equivalent with 4-5 years' relevant experience, or maritime/engineering diploma with min 2 years' relevant experience.
• Knowledge of ISM, ISPS, MLC, PSC, flag-state and ship-management documentation;
• Knowledge about ISO 9001, 18001, 45001 will be added advantage.
• Well-versed with MS Excel, Word and Power point;
• Ability to work in a fast-paced environment with deadlines and goals;
• Team player able to work well with team members;
• Clear communication; organised, accurate, proactive and able to manage deadlines independently and collaboratively.
• Remuneration will be commensurate with Applicants profile and background.

(We regret that only shortlisted candidates will be notified)