HSEQ Administrative & Compliance Coordinator

MOL GLOBAL SHIP MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

MOL GLOBAL SHIP MANAGEMENT PTE. LTD. in Singapore is seeking an experienced HSEQ Administrative Coordinator to provide day-to-day support to the HSEQ Department, assist leadership, and help coordinate audits and inspections across ISM/ISPS/MLC and related schemes.

You will maintain records, manage documentation, prepare routine reports and dashboards, schedule meetings, and ensure data accuracy and confidentiality in a multicultural maritime environment.

Qualifications

• Diploma or Bachelor's degree in a relevant discipline; equivalent experience may be considered.
• 2–4 years in administrative, documentation, quality, safety or compliance roles preferred.
• Strong document-control, record-keeping and data-management abilities with accuracy.

Responsibilities

• Provide day-to-day administrative and coordination support to the HSEQ Department and assist leadership.
• Maintain HSEQ records, registers, databases and electronic filing for audits and reviews.
• Coordinate documentation for internal/external audits and inspections (ISM/ISPS/MLC/ISO).
• Maintain trackers for audits, non-conformities, incidents and corrective actions; ensure closure evidence.
• Compile HSEQ statistics and KPI data for periodic reports and presentations.
• Assist with incident administration, investigations and lessons learned dissemination.
• Prepare, format, revise and archive Safety Management System procedures and circulars.
• Coordinate HSEQ meetings, training sessions and safety campaigns; track attendance and actions.

Skills

Document control

Data management

MS Office

English communication

Multi-tasking

Education

Diploma or Bachelor's in Business Administration/Maritime Studies/Quality & Safety/Environmental Studies

Tools

PAL ERP/HSEQ

Document management systems

Job description

MOL GLOBAL SHIP MANAGEMENT PTE. LTD. in Singapore is seeking an experienced HSEQ Administrative Coordinator to provide day-to-day support to the HSEQ Department, assist leadership, and help coordinate audits and inspections across ISM/ISPS/MLC and related schemes.

You will maintain records, manage documentation, prepare routine reports and dashboards, schedule meetings, and ensure data accuracy and confidentiality in a multicultural maritime environment.